Agenda and minutes

Cabinet
Tuesday, 17th December, 2019 10.00 am

Venue: Town Hall, Scarborough

Items
No. Item

1.

Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a disclosable pecuniary, prejudicial or other (personal) interest to declare in any items on this agenda.  Details of any interest must be declared at the start of the meeting or as soon as any interest becomes apparent during the meeting.  The attached form must also be completed. Any advice required should ideally be sought before the day of the meeting.

 

Minutes:

No declarations of interests were received.

 

2.

Minutes pdf icon PDF 75 KB

To approve as a correct record and sign the Minutes of the meeting held on 12 November 2019 attached.

Minutes:

RESOLVED that the minutes of the meeting held on 12 November 2019 be approved as a correct record and signed by the Chairman of that meeting.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.

Minutes:

The Chair reported that no public questions had been received.

 

4.

Forward Plan pdf icon PDF 267 KB

To review the Cabinet’s Forward Plan (reference 19/260) attached.

Minutes:

The Cabinet considered the Forward Plan (Reference 19/260).

RESOLVED that the Forward Plan be approved.

 

5.

Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.

Minutes:

Members were advised that there had been no call-ins of executive decisions since the last meeting on 12 November.

 

6.

Interim Polling District and Polling Place Review pdf icon PDF 171 KB

To consider the report of the Chief Executive (reference 19/247) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Chief Executive (Reference 19/247) in respect of an interim polling district and polling place review.  Members were advised that the interim review had been undertaken to identify alternative polling places where some were no longer deemed suitable, including to find alternative polling places to several schools, so to minimise disruption to both schools and the wider community.  Members welcomed the report and were informed that no concerns were raised about the new places used at the General Election on 12 December.

RESOLVED that the Cabinet recommends that the Council approves the proposed changes to polling places as set out in Appendix 1 of the report.

 

Reasons

  • To move away from the use of schools where possible to minimise disruption to both schools and the wider community.

 

  • To allocate Eastside Community Centre as the permanent polling place for the Abbey no.2 (FB) polling district since the use of the previously used Salvation Army building became unavailable.

 

  • To comply with Section 18C of the Representation of the People Act 1983 which requires all Authorities to review polling districts and polling places ensuring all electors have suitable polling places.

 

7.

'Building a Better Borough' - the Council's Corporate Plan, Vision and Values pdf icon PDF 160 KB

To consider the report of the Chief Executive (reference 19/259) attached

 

Minutes:

The Cabinet considered a report by the Chief Executive (Reference 19/259) in respect of a new strategic planning framework for the Borough.  The Chair introduced the report heralding a complete overhaul to the Council’s approach to delivering services and working with local communities in order to boost the wellbeing of all residents and businesses in the Borough.  He added that the strategy involved putting residents back at the centre of consultation and decision-making, new partnerships to develop the local economy and better homes, new support for staff and the opportunity for all councillors to get involved on behalf of their constituents in the key decisions affecting their lives.  The Chief Executive then provided further details of the ‘Building a Better Borough’ programme.  A public engagement campaign would commence in January, including a detailed residents survey, added to consultation with staff, key partners and stakeholders, to help develop that broader corporate vision as a blueprint for action for the Council and its partners.  The programme was underpinned by a new relationship with residents, working in partnership with them to deliver shared outcomes.  He also referred to other elements of the strategy: a new set of behaviours which would clearly define and articulate the standards expected by all those involved with the work of the organisation, a workforce development programme, a new organisational structure, and the undertaking of a series of outcome-based reviews to determine the size and shape of services in accordance with available budgets and emerging priorities.  An External Peer Challenge had also been commissioned through the Local Government Association for the spring.  Members welcomed the report, noting in particular the investment in staff, extensive consultation through a range of methods including councillors’ own informal groups, and the proposed new organisational and governance structures.

RESOLVED that the Cabinet approve an exciting and ambitious new programme, ‘Building a Better Borough’, to shape the future of our Council and Borough.

 

Reasons

The ‘Building a Better Borough’ programme sets out to develop a new framework and context for the way in which we work as a Council and deliver services for the benefit of our Borough. 

 

8.

Armed Forces Day - National Event pdf icon PDF 165 KB

To consider the report of the Director (LD) (reference 19/252) attached

 

Minutes:

The Cabinet considered a report by the Director (LD) (Reference 19/252) in respect of Armed Forces Day 2020.  Members were advised of the Council’s success in securing this prestigious national event – a first for a Yorkshire town or city – which would provide an opportunity for people to show their support to the Armed Forces and their families that live in Yorkshire as well as to showcase the Borough nationally and give visitors to the event an insight into military life.  Highlights of the event included a large military parade and a significant deployment of military assets for the public to view.  The main event would take place on 27 June 2020 and would be supported in the week leading up to it with a number of other smaller events and, subject to artist availability, concerts at the Open Air Theatre during the week and on the day itself.  The Council was also working to secure a long term legacy for the event and community involvement across the Borough by working closely with Animated Objects Theatre Company.  Animated Objects had been commissioned by the Council to deliver a wide range of community activities in the lead up to the national event, the main focus of which was a parade of ‘military assets’ that was being made by children from around 20 schools throughout the Borough.  The final anticipated spend for the event was £557k, a proportion of which it was hoped might be offset by sponsorship deals.  However, Members were also made aware that if the Council was unsuccessful in securing funding, the Council’s contribution towards the anticipated cost of holding the event would increase.  Members commended the report, in particular the community and schools engagement and legacy aspects of the event. 

RESOLVED that the Cabinet:

  1. Note that an extensive sponsorship campaign to raise funds towards the cost of staging the Armed Forces Day National Event in 2020 has commenced with every effort being made to maximise sponsorship income for the event to reduce the Council’s budgetary requirement as far as practicable.

 

  1. Whilst noting that any sponsorship received for the event will be used to offset the costs incurred by the Council in staging the event, it is anticipated that the final overall budget for the event is estimated to be £557k.

 

  1. Note that approximately £110k of sponsorship pledges have already been received and it is prudently anticipated that total sponsorship income of £257k will be achieved, reducing the expected net cost of the event to the Council to £300k;

 

  1. In order to allow the necessary financial commitments to be made immediately to facilitate the successful hosting of the event, approve a total budget of £557k, noting that any sponsorship received for the event will reduce this budget requirement;

 

  1. agree to transfer £300,000 immediately from the Council’s Capital Strategy fund to the Council’s Events budget to provide an initial budget for the event noting that

 

a further transfer may be required should anticipated levels of sponsorship not be achieved;  ...  view the full minutes text for item 8.

9.

Towns Fund - Town Deals pdf icon PDF 564 KB

To consider the report of the Director (RB) (reference 19/253) attached

 

Minutes:

The Cabinet considered a report by the Director (RB) (Reference 19/253) in respect of the new Government’s Towns Fund.  The Cabinet Member for Economy, Communities and Commercial, Councillor Colling introduced the report identifying the new Towns Fund as a vehicle to help address the years of underinvestment in local communities which had seen many areas of the country left behind.  However, this was a competitive process which required the Council to build the best case possible for both Scarborough and Whitby within very demanding timescales.  She hoped to see elected members from different political groups work together collaboratively in this endeavour to build a better Borough as exemplified by the recent work on the Cinder Track and the Town Centre Strategy.  Councillor Colling also referred to the funding opportunities provided by the Future High Streets Fund, Heritage Action Zones and the development of a Masterplan for the Scarborough South area.  Preparatory work had already started on the Town Deal funding applications with the Town Deal Boards for Scarborough and Whitby set to meet for the first time in January.  Both boards needed to produce Town Investment Plans which although individual to each town would need to be aligned in their thinking and complementary in strategic aims and outcomes, demonstrating a clear evidence-based understanding of each town and complementing other key strategic documents such as the Local Plan.  The Chair added that it was proposed to develop a Town Investment Plan for Filey too so all three towns were strategically aligned, whilst the Director, Mr Bradley reminded the meeting that up to £25m was obtainable for each of Scarborough and Whitby, and the membership of the Town Deal Boards was prescribed by Government.  Councillor Jefferson welcomed the report and hoped all Members and residents would get involved in this exciting work.

RESOLVED that the Cabinet:

  1. Approve the acceptance of £302,019 of “Capacity Funding” from the Ministry of Housing, Communities and Local Government (MHCLG) to assist in the preparation of Towns Investment Plans for Whitby and Scarborough and in readiness to submit bids for Town Deal funding in due course.
  2. Delegate authority to the Commercial Director for the procurement and appointment of staff, external consultants and advisors as necessary to assist the Council in preparing Town Investment Plans
  3. Approve entering into a professional services contract for a sum of circa £100,000 with consultants AEcom for the commissioning of a Strategic Development Plan and HM Treasury-Green Book business plan, specifically for Scarborough Town, and to be funded from the £150k development fund of the Future High Street Fund (as accepted by Cabinet in November 2019) . 
  4. Approve the establishment of Town Deal Boards for Scarborough and Whitby in line with the guidance set down by MHCLG. 
  5. Note the work programme, time scales and resource requirements to develop the Town Investment Plans.

 

Subject to the above

    vi.          Also develop a Town Investment Plan for Filey to ensure all three of the major conurbations of the borough are strategically aligned and prepared for sustainable  ...  view the full minutes text for item 9.

10.

Consultation on Selective Licensing of private accommodation - Scarborough South pdf icon PDF 211 KB

To consider the report of the Director (NE) (reference 19/257) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 19/257) in respect of proposals to introduce Selective Licensing in the area known as Scarborough South.  Members were advised that the report provided an overview of progress in the first two designations in the Borough – Scarborough North and Scarborough Central – in which just under 1000 licences had been issued and over 1000 inspections had been undertaken.  These had revealed some 750 Category 1 hazards which presented serious health and safety risks to tenants.  Numerous warning notices had been issued to landlords and the previous month the Council had achieved a successful prosecution for breaches of Selective Licensing conditions which had resulted in a hefty fine for the landlord.  The schemes which were cost neutral to the Council had already demonstrated their effectiveness in helping improve the quality and safety of privately rented accommodation in parts of Scarborough.  The report also outlined the business case for a further third designation, Scarborough South, based on such factors as the nature of the housing stock, deprivation, crime levels, and the volume of housing-related complaints.  Asked if he could envisage further designations, the Housing Manager replied that at the outset of this process, officers had reviewed the whole of the Borough, resulting in these three designations; but a similar review would take place as part of the refresh of the Housing Strategy in 2021 which may reveal the potential for new designations.  Members welcomed the report and its key aim of delivering better quality housing for residents.

RESOLVED that the Cabinet:

1)    Approve the Business Case for the introduction of Selective Licensing in the area known as Scarborough South (Appendices A & B)

 

2)    Instruct officers to commence a detailed programme of public consultation on this business case in accordance with the consultation plan set out within the report (Appendix C).

 

3)    Instruct officers to bring a further report to Cabinet on conclusion of the consultation. That report will inform Cabinet of the outcomes of this consultation along with further recommendations regarding next steps.

 

Reasons

Selective Licensing is a useful tool to help better regulate management standards and improve property conditions within private rented accommodation. It can help complement and support the Council’s wider vision for the regeneration of the Borough.

 

       The Housing Act 2004 and associated guidance document Approval steps for additional and selective licensing designations in England, the Government sets out the procedural steps that need to be followed prior to any potential designation.

 

It is best practice for local authorities to prepare a business case setting out the reasons for a designation in a given area. In addition various affected parties must be fully consulted.

 

This report sets out the business case for the introduction of Selective Licensing in parts of the Ramshill and Weaponness Ward. It seeks approval to undertake a full programme of public consultation in respect of this area and to report back the outcomes of this exercise to Cabinet in May 2020 in order to inform  ...  view the full minutes text for item 10.

11.

Performance Management Framework Quarter 2 report 2019/20 pdf icon PDF 182 KB

To consider the report of the Director (LD) (reference 19/256) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Director (LD) (Reference 19/256) in respect of the Council performance’s for a rolling 12 month period to the end of the second quarter of 2019/20.  Members were advised that this was a very positive report with only a handful of performance indicators deemed to be ‘at risk’, sickness absence levels expected to continue to reduce, and response times to complaints also improving. In light of three Critical Success Factors in the report deemed to be at risk – public conveniences, Community Led Local Development and sports provision in Filey – Cabinet Members advised that all three issues would be addressed in reports to the Cabinet and full Council in January.  The Chair noted that the Council’s performance management framework would undergo changes in accordance with the Council’s new Corporate Plan, as the Council adopted a new approach to prioritising and delivering services.

RESOLVED that the Cabinet note the contents of this report and in particular the good/satisfactory levels of performance being achieved by services at the current time in particular:

 

1.       The good progress being made against the delivery of the Council’s Priority Projects Plan

2.       The continuing improvement in response times to complaints; and

3.       The increase in compliments received by the Council in relation to the carrying out of its services.

 

Reasons

To provide information relating to Council performance for a rolling 12 month period to the end of the second quarter of 2019/20, including monitoring of the Priority Performance Plan, Performance Indicators, Critical Success Factors, FOIs and Complaints. 

 

To ensure that the Council’s Corporate Service and Business planning processes are effective.

 

In accordance with Government guidelines, details on the performance of the Council and its services must be made available through as many mechanisms as possible.

 

12.

Exclusion of the Public

Section 4 - Private and Confidential Appendices

The reports in this section of the agenda have been written so that as much as possible can be discussed in public but it may become necessary to discuss the appendices and therefore the following motion will be considered:

 

“that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information;

(a) relating to any individual;

(b) which is likely to reveal the identity of an individual; and/or

(c) relating to the financial or business affairs of any particular person (including the authority holding that information)”.

 

Minutes:

The Chair noted that the remaining report on the agenda included a private and confidential appendix which might necessitate moving into private session should Members wish to discuss the sensitive information therein.  In the event, the item was considered in public.

 

13.

Land transaction at Whitby Business Park pdf icon PDF 170 KB

To consider the report of the Director (RB) (reference 19/189) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Director (RB) (Reference 19/189) in respect of a land transaction at Whitby Business Park.  Members were reminded that in 2013 the Cabinet had approved the construction of roads and utilities infrastructure at Whitby Business Park to facilitate the servicing of circa 30 acres of additional business land at the site so providing business expansion and inward investment opportunities for the area.  The subject developer had purchased circa 5 acres of land at Whitby Business Park and required a right of access over the Council’s land holding and access to the road and services infrastructure in order to deliver their development proposals.  Members’ approval was sought to grant the access rights requested by the developer and to accept payment in exchange for this access in line with industry practice and as a contribution toward the cost of the scheme.

RESOLVED that the Cabinet approve the grant of an indefinite right of access with and without vehicles over the Council’s landholding at site B, to and from site A, to the owner of Site A for the purposes of development and operation and sale of B1, B2, and B8 (business/general industrial/storage & distribution) use class activity in accordance with the Heads of Terms as outlined in P&C Appendix 2 of the report.

 

Reasons

  • To facilitate the development of circa 5 acres of business development land at Whitby Business Park for B1,B2,B8 business space.
  • In order for the Council to obtain a capital receipt.