Agenda and minutes

Cabinet
Tuesday, 17th March, 2015 10.00 am

Venue: Town Hall, Scarborough

Items
No. Item

1.

Declarations of Interest pdf icon PDF 21 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest, or a disclosable pecuniary interest, to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start of the meeting or as soon as the interest becomes apparent.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.

Minutes:

No declarations of interest were received.

 

2.

Minutes pdf icon PDF 62 KB

To approve as a correct record and sign the Minutes of the meeting held on 17 February 2015 (attached).

Minutes:

RESOLVED that the minutes of the meeting held on 17 February 2015 be approved as a correct record and signed by the Chairman.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.

Minutes:

The Chairman reported that no public questions had been received.

 

4.

Forward Plan pdf icon PDF 156 KB

To review the Cabinet’s Forward Plan (reference 15/80) attached.

Minutes:

Several amendments were reported:

(i)            Under the Finance, Legal and Procurement portfolio, the following additions: in July, Final Accounts 2014/15 and Quarter 1 Budget Monitoring, and in September, Interim Budget 2016/17.

(ii)          Under the Tourism and Culture portfolio, in May a Phase 1 Review of Public Conveniences.

RESOLVED that, subject to the above, the Forward Plan (Reference 15/80) be approved.

 

5.

Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.

Minutes:

Members were informed that there had been no call-ins of executive decisions since the last meeting on 17 February.

 

6.

Adoption of the New Environmental Sustainability Policy and Strategy pdf icon PDF 143 KB

To consider a report by the Director of Democratic and Legal Services (reference 15/82) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Democratic and Legal Services (Reference 15/82) which sought Members’ approval of the draft Environmental Sustainability Strategy and Policy following a period of public consultation.

RESOLVED that the Cabinet recommend that Council adopt the Environmental Sustainability Policy and Strategy.

 

Reasons

The Environment Sustainability Policy and Strategy and its delivery plan sets out how, through a series of actions, the Council’s approach to environmental sustainability will be delivered.

 

7.

Schedule of Meetings pdf icon PDF 129 KB

To consider a report by the Director of Democratic and Legal Services (reference 15/83) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Democratic and Legal Services (Reference 15/83) which presented a draft Schedule of Meetings for the next municipal year.

RESOLVED that the Cabinet recommend that full Council approve the Schedule of Meetings 2015/16.

 

Reasons

Approval of the Schedule of Meetings will ensure that Council business is conducted efficiently.

 

8.

Performance Management Framework - Quarterly Monitoring Report pdf icon PDF 219 KB

To consider a report by the Director of Democratic and Legal Services (reference 15/77) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Democratic and Legal Services (Reference 15/77) in respect of the Council’s performance for the period March to December 2014 inclusive.  Members were advised that overall there was an increase in targets being achieved; however, there were a few areas of concern, particularly the levels of long term sickness absence and the reduction in recycling rates, notably garden waste which had declined by 12% from April to December.  Members then discussed both areas.  They noted the impact of long term sickness absence on overall performance and the need for greater analysis and narrative, which officers undertook to provide in future reports.  The Director of Service Delivery acknowledged that in respect of recycling it was a complicated picture, with an increase in blue bin material collected, but a drop in garden waste which was apparent across the county.  He supported the report’s recommendation to let scrutiny take a fresh look at the issue.

RESOLVED that the Cabinet:

(i)            Note the results of the Performance Monitoring for the quarter 3 period 2014/15;

(ii)          Note the good/satisfactory levels of performance being achieved by services at the current time; and

(iii)         refer the performance information re waste/recycling to the Environment and Economy Scrutiny Committee to investigate areas for concern

 

Reasons

To provide information relating to Council performance for quarter 3 2014/15, covering the period March 2014 to December 2014 inclusive.

 

To ensure that the Council’s Corporate Service and Business planning processes are effective.

 

In accordance with Government guidelines, details on the performance of the Council and its services must be made available through as many mechanisms as possible.

 

9.

Eastfield High Street Feasibility Study pdf icon PDF 175 KB

To consider a report by the Chief Executive (reference 15/78) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Chief Executive (Reference 15/78) in respect of the Eastfield High Street Feasibility Study.  Members were advised that overall retail operations in the area were considered to be in a somewhat precarious economic state; however, the Middle Deepdale Development gave rise to a number of opportunities through the masterplan to improve the visibility, profile and accessibility of the area.  Local ward Councillor Randerson spoke in support of the recommendations.

RESOLVED that the Cabinet:

    (i)        note the conclusions of the Eastfield High Street Feasibility Study and approve the document as the basis for the regeneration of the High Street area, Eastfield, Scarborough.

  (ii)        approve the drafting of a planning brief for the Eastfield High Street area in line with the recommendations of the feasibility study.

 

Reasons

To enable actions to facilitate regeneration of Eastfield High Street.

 

10.

Affordable Housing Supplementary Planning Document: Update pdf icon PDF 160 KB

To consider a report by the Director of Service Delivery (reference 15/67) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/67) which presented a revised Affordable Housing Supplementary Planning Document to go out to consultation with those bodies directly affected by the changes.

RESOLVED that the revised Affordable Housing Supplementary Planning Document is published for a targeted consultation setting out the revised guidelines on the thresholds for affordable provision, updated transfer values and updated tenure breakdown.

 

Reasons

Since the Affordable Housing SPD was updated and adopted in 2012, Government policy on affordable housing has been revised through the Ministerial Statement issued in November 2014. Furthermore, the Borough Council has, through a greater involvement and understanding of development viability identified a growing difficulty in achieving the tenure mix referred to in the existing SPD. Amendments to the required tenure mix are considered necessary to overcome difficulties in relation to the transfer of affordable housing to Registered Providers and to meet identified housing need for rental properties.

 

11.

Exclusion of the Public

To consider the following motion:-

“that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information;

(a) relating to any individual;

(b) which is likely to reveal the identity of an individual; and/or

(c) relating to the financial or business affairs of any particular person (including the authority holding that information)”.

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information;

(a) relating to any individual;

(b) which is likely to reveal the identity of an individual; and/or

(c) relating to the financial or business affairs of any particular person (including the authority holding that information).

 

12.

Disposal of Land at Endeavour Wharf, Whitby

To consider a report by the Director of Business Support (reference 15/84) attached.

Minutes:

The Cabinet considered a report by the Director of Business Support (Reference 15/84) in respect of the disposal of land at Endeavour Wharf to Dalby Offshore Services Limited.  Members agreed that the proposals in the report represented an acceptable and well-calculated risk: that the loss of parking revenue from the parcel of land, would be more than offset by the increased income the Council would receive from new business activity on the wharf, in addition to the wider economic benefits to the port and the town of the new offshore renewable centre.  Councillor Bastiman paid tribute to the Economic Development Project Manager, Mr Richards’ efforts in bringing the project to fruition.

RESOLVED that the Cabinet:

(i)            approve the Heads of Terms (HoTs) for the lease of Endeavour Wharf Phase 1 and associated licence for berthing between Scarborough Borough Council and Dalby Offshore Services Limited (DOSS).

And subject to (i):

(ii)          delegate Officers, in conjunction with the Portfolio Holder/s, to finalise lease terms and bring back to Cabinet a report detailing; the design and function of any associated buildings and infrastructure to be developed by DOSS; the details and outcomes of public consultation; and the final form of lease and berthing licence, prior to entering into these agreements.

 

Reasons

To facilitate development of new business activity at Whitby Port.

 

13.

Restricted Minute - Eskside Wharf

To follow.

Minutes:

The restricted minute of the meeting held on 17 February 2015 in respect of Eskside Wharf was agreed as a correct record and signed by the Chairman.