Agenda and minutes

Cabinet
Tuesday, 16th June, 2015 10.00 am

Venue: Town Hall, Scarborough

Items
No. Item

1.

Declarations of Interest pdf icon PDF 21 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest, or a disclosable pecuniary interest, to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start of the meeting or as soon as the interest becomes apparent.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.

Minutes:

Councillor Donohue-Moncrieff declared a personal and non-prejudicial interest in the following items:

- Agenda item 9, Consultation on Use of Land at Gallows Close in her capacity as a Council representative on the Board of Yorkshire Coast Homes.

- Agenda item 10, Creation of a New Play Area at Manham Hill in her capacity as the Council representative on the Board of Groundwork North Yorkshire.

- Agenda item 11, Eastside Community and Open Space Improvements Programme in her capacity as the Council representative on the Board of Groundwork North Yorkshire.

 

2.

Minutes pdf icon PDF 43 KB

To approve as a correct record and sign the Minutes of the meeting held on 26 May 2015 (attached).

Minutes:

RESOLVED that the minutes of the meeting held on 26 May 2015 be approved as a correct record and signed by the Chairman.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.

Minutes:

The Chairman reported that no public questions had been received.

 

4.

Forward Plan pdf icon PDF 170 KB

To review the Cabinet’s Forward Plan (reference 15/154) attached.

Minutes:

The Cabinet considered the Forward Plan (Reference 15/154) agreeing the following amendments:

(i)            Greater detail on which items were to be held in open session, and which were not;

(ii)          More accurate description of Item 1, Proposed demolition of the Futurist site;

(iii)         Item 14, Review of the Public Convenience Service, be placed under the correct portfolio of Leisure, Tourism and Culture;

(iv)         Item on Olivers Mount events be added under  Leisure, Tourism and Culture for the meeting in September;

(v)          Under Strategic Planning and Transformation portfolio, details of the Lead Executive Councillor be amended to correct title of portfolio.

RESOLVED that, subject to the above, the Forward Plan be approved.

 

5.

Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.

Minutes:

Members were advised that the Cabinet’s decision dated 26 May 2015 in respect of the proposed disposal of the North Street site was called in for scrutiny and considered at the Environment and Economy Scrutiny Committee on 5 June.  At this meeting, the committee noted that the proposer of the call-in sought to withdraw the call-in at the meeting, and therefore resolved that no further action was required, and that the Cabinet’s decision stands.

 

6.

Adoption of New Housing Strategy for York, North Yorkshire and East Riding pdf icon PDF 146 KB

To consider a report by the Director of Service Delivery (reference 15/139) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/139) seeking adoption of the Housing Strategy for York, North Yorkshire and East Riding for 2015-2021 and instruction to develop a new Draft Local Housing Strategy Action Plan to complement the broader plan.

RESOLVED that the Cabinet:

(i)            Recommend the adoption of the overarching Housing Strategy for York, North Yorkshire and East Riding for the period 2015-21;

(ii)          Instruct officers to prepare and develop a new draft Local Housing Strategy Action Plan to support the broad aspirations of the overarching strategy and report back to Cabinet on completion of this exercise. 

 

Reasons

The adoption of the broad Housing Strategy for the York, North Yorkshire and East Riding Local Enterprise Partnership (LEP) area supports the Council’s wider aspirations for economic and housing growth.

 

Whilst a broad overarching strategy is recommended for adoption, the delivery of the strategy is still underpinned by more detailed local housing strategy action plans. The report therefore recommends a new local action plan is developed to complement the delivery of the broad plan.

 

7.

Review of the Affordable Housing Supplementary Planning Document - Consideration of Consultation Responses and Recommended Actions pdf icon PDF 173 KB

To consider a report by the Director of Service Delivery (reference 15/151) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/151) in respect of the recent consultation on the revised Affordable Housing Supplementary Planning Document which was presented for adoption.

RESOLVED that the Cabinet:

(i)            Notes the consultation responses received in respect of the revised Affordable Housing Supplementary Planning Document; and

(ii)          Recommends the revised Affordable Housing Supplementary Planning Document incorporating the changes referred to in the report, for adoption.

 

Reasons

Since the Affordable Housing Supplementary Planning Document (SPD) was updated and adopted in 2012, Government policy on affordable housing has been revised through the Ministerial Statement issued in November 2014. Furthermore, the Borough Council has, through a greater involvement and understanding of development viability, identified a growing difficulty in achieving the tenure mix referred to in the existing SPD. Amendments to the required tenure mix are considered necessary to overcome difficulties in relation to the transfer of affordable housing to Registered Providers and to meet identified housing need for rental properties. 

Recent consultation on these changes undertaken in March 2015 (Ref: 15/67) has not raised any further issues and it is considered appropriate to adopt a revised Affordable Housing SPD to reflect the latest Government guidance and local knowledge in relation to affordable need.

 

8.

Review of the Council's Gambling Policy 2015 pdf icon PDF 159 KB

To consider a report by the Director of Service Delivery (reference 15/128) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/128) in respect of a revised draft Gambling Licensing Policy.  Members were reminded that the item had been deferred to this meeting so the policy could reflect important changes in the Gambling Commission’s recently revised guidance to licensing authorities.  The previous day the Licensing Committee had endorsed the revised draft policy, subject to minor amendments.

RESOLVED that the Cabinet approve the Council’s revised draft Gambling Licensing Policy attached as an Appendix to the report prior to going out to formal public consultation.

 

Reasons

In accordance with the requirements of the Gambling Act 2005 the Licensing Authority is required to publish a statement of policy every successive three year period from the first appointed day which was 31 January 2007.  The Policy is now due to be revised to cover the next successive 3-year period from January 2016 to January 2019.

 

9.

Consultation on Use of Land at Gallows Close pdf icon PDF 193 KB

To consider a joint report by the Director of Service Delivery (reference 15/155) attached.

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/155) in respect of potential development proposals by Yorkshire Coast Homes on land at Gallows Close in Barrowcliff, previously identified by the Council’s Land Group.

RESOLVED that the Cabinet instruct officers to work with Yorkshire Coast Homes to take forward public consultation in respect of potential development proposals on land at Gallows Close in Barrowcliff and to bring a further report back to Cabinet on conclusion of this exercise.

 

Reasons

To inform whether development proposals for land at Gallows Close should be progressed following public consultation.

 

10.

Creation of a New Play Area at Manham Hill pdf icon PDF 138 KB

To consider a joint report by the Deputy Chief Executive and Director of Service Delivery (reference 15/166) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/166) in respect of the creation of a new play area at Manham Hill.  Members were advised how this project had developed in response to local need, and would be funded by Section 106 monies and external grant aid.

RESOLVED that the Cabinet:

·                     Approve the creation of a new children’s play area at Manham Hill at a total value of £38,065.

·                     Approve the removal of the existing play area at Priory Place

·                     Approve the use of £21,765 of s.106 funding from the development of the Manham Hill garage site, in addition to external funding, to develop the new facility.

·                     Accept  £16,300 of external grant funding to improve the asset from Eastfield “Divvy Up” (£7000) and £9000 from Yorventure (subject to approval).

·                     Delegate to the Director of Democratic and Legal Services the authority to enter into a license with Groundwork North Yorkshire for the project management of the works proposed to this site and to agree appropriate maintenance arrangements for Manham Hill Play Area with Eastfield Parish Council.

 

Reasons

To enable improvements to play facilities for young people and their families in Eastfield.

 

11.

Eastside Community and Open Space Improvements Programme pdf icon PDF 160 KB

To consider a report by the Deputy Chief Executive (reference 15/150) attached.

Minutes:

The Cabinet considered a joint report by the Deputy Chief Executive and Director of Service Delivery (Reference 15/150) in respect of proposals for the first phase of East Whitby’s community and open space improvement programme to which the Council had already agreed in principle to provide support through use of capital receipt monies and Section 106 funding from Eskdale Park, subject to further approvals and permissions as schemes developed.

RESOLVED that the Cabinet:

i)             Approve £9000 of capital receipt funding to undertake detailed design and planning works for a new high quality park (Eastside Park) on the St. Peters play area site, with works to be undertaken by Groundwork North Yorkshire.

 

ii)            Approve the undertaking of improvements to the Calla Beck area as set out in the report, to a total value of £16,600, subject to the securing of £500 match funding as set out in 6.3.2 of the report and the use of £16,100 of capital receipt funding for this purpose.

 

iii)           Approve the creation of a small natural play area, with seating on the Green Lane Field to a total value of £25,000, subject to securing £2,500 match funding as set out in 6.3.2 of the report and appropriate maintenance arrangements being agreed.

 

iv)           To delegate to the Director of Service Delivery the authority to agree appropriate maintenance arrangements in relation to the Green Lane scheme above.

 

v)            To approve the use of £22,500 of capital receipt funding for the Green Lane Scheme above.

 

vi)           Approve the undertaking of a feasibility study, design and consultation in relation to improving the Cinder Track in this area and access to it, to a total value of £5000, subject to £2500 of match funding being secured as set out in 6.3.2 of the report.

 

vii)         Approve the use of £2500 of capital receipt funding for the Cinder Track feasibility study above.  

 

viii)        Delegate to the Director of Democratic and Legal Services the authority to enter into a licence with Groundwork North Yorkshire for the project management of the works proposed above. 

 

Reasons

To enable improvements to community and open spaces within the Eastside of Whitby to be progressed.

 

12.

Performance Management Framework - Year End Report 2014/15 pdf icon PDF 173 KB

To consider a report by the Director of Democratic and Legal Services (reference 15/167) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Democratic and Legal Services (Reference 15/167) which provided details of the Council services’ and the Council’s significant partnerships’ performance as at the end of 2014/15.  Members were advised that only a handful of performance indicators were highlighted ‘at risk’ (at paragraph 3.10) for which detailed explanations were provided in the report.  None were recommended for referral to scrutiny, although Internal Audit would be conducting a review of sickness absence which would be reported to the Audit Committee.  In respect of the significant partnerships – subject to a new performance management system which ensured only exception reporting to scrutiny in line with Council services – only Welcome to Yorkshire was currently assessed as ‘amber’ due to some uncertainty about future funding.

RESOLVED that the Cabinet:

(i)            Note the results of the Performance Indicators for 2014/15

 

(ii)          Note the good/satisfactory levels of performance being achieved by services at the current time

 

(iii)         Note the performance against the Critical Success Factors for 2014/15

 

(iv)         Approve the Council’s Critical Success Factors for 2015/16 (which previously formed the Annual Improvement Plan).

 

(v)          Note the results for the monitoring of the Council’s Significant Partnerships for 2014/15

 

(vi)         Refer the Welcome to Yorkshire Partnership to the appropriate scrutiny committee for the reasons in the report

 

Reasons

To provide information relating to Council performance for 2014/15 (inclusive), including monitoring of Performance Indicators, Critical Success Factors and Significant Partnerships. 

 

To ensure that the Council’s Corporate Service and Business planning processes are effective.

 

To seek approval for the Council’s Critical Success Factors for 2015/16.

 

In accordance with Government guidelines, details on the performance of the Council and its services must be made available through as many mechanisms as possible. 

 

13.

Selective Licensing of Private Rented Accommodation pdf icon PDF 210 KB

To consider a report by the Director of Service Delivery (reference 15/148) attached.

Additional documents:

Minutes:

The Cabinet considered a report by the Director of Service Delivery (Reference 15/148) in respect of selective licensing of private rented accommodation.

RESOLVED that the Cabinet:

(i)            Note changes being introduced by Government regarding the criteria that local authorities must consider in order to introduce selective licensing of private rented accommodation.

(ii)          Note that officers will be looking again at the business case for selective licensing in parts of the Borough that have high levels of private rented accommodation and that experience poor housing conditions, high levels of deprivation and persistent problems with crime and anti-social behaviour and will report back to Cabinet on completion of this exercise.

 

Reasons

To ensure that the Council is taking forward alternative preventative strategies to properly regulate private rented accommodation in order to complement and support its wider strategy to regenerate the Borough.