Agenda and minutes

Tuesday, 17th May, 2016 10.00 am

Venue: Town Hall, Scarborough

No. Item


Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest, or a disclosable pecuniary interest, to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start of the meeting or as soon as the interest becomes apparent.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.


No declarations of interest were received.



Minutes pdf icon PDF 77 KB

To approve as a correct record and sign the Minutes of the meeting held on 12 April 2016 attached.


RESOLVED that the minutes of the meeting held on 12 April 2016 be approved as a correct record and signed by the Chairman.



Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.


The Chairman reported that no public questions had been received.



Forward Plan pdf icon PDF 271 KB

To review the Cabinet’s Forward Plan (reference 16/122) attached.


The Cabinet considered the Forward Plan (Reference 16/122) noting the following amendments:

(i)            Under the Strategic Planning and Transformation Portfolio, the addition of three items: Whitby Shelters, Business Plan for the Delivery of Services, and Street Trading (which had been published in the revised Forward Plan since the publication of the Cabinet agenda);

(ii)          Under the Leisure, Tourism and Culture portfolio, the redevelopment of Khyber Pass Toilets was also the responsibility of the Portfolio Holder for Harbours, Assets, Coast and Flood Protection; and

(iii)         Under the Harbours, Assets, Coast and Flood Protection Portfolio, the addition of two items: North Wharf, Scarborough and the Dredger.

RESOLVED that, subject to the above amendments, the Forward Plan be approved.



Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.


Members were advised that there had been no call-ins of executive decisions since the last meeting on 12 April.



Eastside Action Plan - Communities and Open Space Programme - Updates and Permissions pdf icon PDF 160 KB

To consider a report by the Director (TW) (reference 16/120) attached.


The Cabinet considered a report by the Director (TW) (Reference 16/120) seeking approval of various elements of the developing Eastside Community and Open Space Programme.  Members were advised of the success of the revised Calla Beck and Green Lane schemes which had attracted significant local support and additional match funding in Phase 1 of the programme, and of the new scheme to improve the Abbey Footpath which was included in the Action Eastside Plan, but not initially included in the Open Space Programme.  The Chairman proposed that recommendation (vi) of the report also include reference to the relevant Portfolio Holder.  Ward Councillor Mrs Sandra Turner then addressed the meeting seeking Cabinet’s support to provide additional capital funding for the redevelopment of Eastside Community Centre, a critical local facility, in Phase 2 of the programme.  Cabinet Members welcomed this request and acknowledged the efforts of all those involved in the programme.   The Portfolio Holder for Strategic Planning and Transformation, Councillor Plant then proposed a further resolution (vii) that the Cabinet approve some in principle re-profiling of Phase 2 of the programme to enable additional capital receipt funding to be allocated to the Eastside Community Centre build, subject to further reports, approvals and consultation.  The Customers, Communities and Partnerships Manager confirmed that there was flexibility in the programme across the different schemes to allow the re-profiling suggested.

RESOLVED that the Cabinet:


i)             Approve the undertaking of surface improvement works to the Abbey Footpath at a total cost of £27,000.

ii)            Approve the use of £24,000 of capital receipt funding for the Abbey Footpath scheme, with £3000 match funding being provided by Whitby Town Council.

iii)           Note the increase in match funding for the Calla Beck Improvement Scheme from £500 to £3915 from North Yorkshire County Council (Stronger Communities), with a total scheme value of £20,015.

iv)           Approve a revised and larger scheme to create a play and seating area on the Green Lane Field, to a total value of £57,000, subject to planning permission and appropriate maintenance arrangements being agreed.

v)            Note the increase in match funding secured for the Green Lane scheme from £2500 to £39,254 (inclusive of maintenance and Yorwaste contribution).

vi)           Delegate to the Director (LD) in conjunction with the relevant Portfolio Holder the authority to agree appropriate maintenance arrangements with Whitby Town Council for a 10 year period for the Abbey Footpath and Green Lane Field.

vii)         Approve some in principle re-profiling of Phase 2 of the programme to enable additional capital receipt funding to be allocated to the Eastside Community Centre build, subject to further reports, approvals and consultation.



To enable improvements to community and open spaces within the Eastside of Whitby to be progressed.