Agenda and minutes

Tuesday, 12th September, 2017 10.00 am

No. Item


Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest, or a disclosable pecuniary interest, to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start of the meeting or as soon as the interest becomes apparent.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.


No declarations of interest were received.



Minutes pdf icon PDF 93 KB

To approve as a correct record and sign the minutes of the meeting held on 18 July 2017, attached.


RESOLVED that the minutes of the meeting held on 18 July 2017 be approved as a correct record and signed by the Chairman.



Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.


The Chairman reported that no public questions had been received.



Forward Plan pdf icon PDF 263 KB

To review the Cabinet’s Forward Plan (reference 17/194) attached.


The Cabinet considered the Forward Plan (Reference 17/194).  Councillor Mallory made the following additions to her Finance, Procurement and Legal portfolio:


Sands – Bay Top Phase (Former Marvels site)

Budget Strategy 2018/19

Scarborough Indoor Pool – future use proposal

Land off Filey Road – in principle authority to dispose of land currently used by South Cliff Bowls Club


Quarter 2 Monitoring Report 2017/18

January 2018

Draft budget proposals 2018/19 and 2019/20

February 2018

Quarter 3 Monitoring Report 2017/18

Financial Strategy (A item)

She also encouraged all Members to get involved in the budget setting process for 2018/19.


Councillor Chatt commented that Whitby Market Review should feature under his Public Health and Housing portfolio.  In relation to the Local Lettings Policy for the High Stakesby Housing Scheme, he gave assurances to Councillor Phillips in reply to her question, that similar policies would also be considered for housing schemes in her Derwent Valley ward should there be a demonstrable need for affordable housing for local residents.


In respect of his Project Leadership, Harbours, Coast and Flood Protection portfolio, Councillor Cockerill advised that the Cinder Track item should fall under the Tourism and Culture portfolio, and that South Cliff Gardens and Whitby Piers items both be deferred.


RESOLVED that, subject to the above amendments, the Forward Plan be approved.



Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.


Members were advised that there had been no call-ins of executive decisions since the last meeting on 18 July.



Local Support for Council Tax Scheme, 2017/18 pdf icon PDF 156 KB

To consider a report by the Director (LD) (reference 17/184), attached. 

Additional documents:


The Cabinet considered a report by the Director (LD) (Reference 17/184) in respect of the Local Support for Council Tax scheme proposed for 2018/19. 

RESOLVED that the Cabinet note the contents of the report and recommend that the Council:

·      Approve the LSCT local scheme for 2018/19 in accordance with Schedule 1A Section 13A of the Local Government Finance Act 1992 (Council Tax Reduction Schemes) with no amendments to the current scheme. This means the scheme will retain the following main elements:

§  Maximum liability of 87.5%

§  All other elements of the 2017/18 LSCT scheme are retained in the 2018/19 LSCT scheme

§  An Exceptional Hardship scheme to continue.



The Council approved and implemented a one year LSCT scheme for 2017/18 and has to agree and set a scheme for providing support for Council Tax in 2018/19 by 31 January 2018. This means that approval will be sought from full Council on 6 November 2017.


The decision will form part of the overall budget-setting process and in designing a scheme due regard has been given to achieving a balanced budget whilst trying to achieve a fair and equitable scheme for the overall benefit of the Borough, it’s residents and effects on the local economy.



Draft Strategic Business Plan for Scarborough Harbour pdf icon PDF 196 KB

To consider a report by the Director (NE) (reference 17/191), attached. 

Additional documents:


The Cabinet considered a report by the Director (NE) (Reference 17/191) in respect of a Strategic Business Plan for Scarborough Harbour.  Introducing the report, Councillor Cockerill welcomed the strong support for the Strategic Business Plan in the recent consultation, and that the Overview and Scrutiny Board was about to get involved in the further development of the SBP.  He suggested in particular that the Overview and Scrutiny Board consider ways to expand both the harbour’s dry and water space to serve existing and future need and thereby secure a sustainable future for this valuable and vital asset in the town.  The Projects Manager for Regeneration and Planning Services then commented that he would be presenting to the Overview and Scrutiny Board that week an initial proposal for a scrutiny review to assess the current and future needs of the fishing sector on the West Pier which would then inform the redevelopment of that area of the harbour in the Outline Action Plan.  He expected this initial piece of work to take three months.  The Cabinet welcomed this proposal and timeframe.

RESOLVED that the Cabinet:

  1. Note the outcome of consultation on the Draft Strategic Business Plan for Scarborough Harbour:


  1. Adopt the resulting Strategic Business Plan for Scarborough Harbour as the basis for developing future projects, investment and the strategic direction of the port.


  1. Authorise officers, working in conjunction with the Overview and Scrutiny Board Task Group and stakeholders, to commence detailed development and implementation of the actions contained within the Strategic Business Plan subject to any necessary finance and consents.  



To provide a strategic plan to aid in achieving a sustainable future for Scarborough Harbour.



Yorkshire Coast Communities, Community-Led Local Development (CLLD) Programme pdf icon PDF 163 KB

To consider a report of the Director (NE) (Reference 17/193), attached. 

Additional documents:


The Cabinet considered a report by the Director (NE) (Reference 17/193) which sought various approvals to implement the next stage of the Yorkshire Coast Communities Community Led Local Development Programme.  Members were advised that this joint programme with East Riding of Yorkshire Council continued to progress well with potential grant funding in excess of £4.5million being made available to support economic growth and social inclusion in some of the most disadvantaged areas of the Borough.

RESOLVED that the Cabinet:

(i)            Delegate authority to the Director (LD) to enter into a partnership agreement with East Riding of Yorkshire Council for the delivery of the CLLD programme for the Yorkshire Coast in accordance with the funder requirements.

(ii)          Approve match funding of staffing resources as identified in this report to support the delivery of the CLLD programme

(iii)         Approve that the portfolio holder for Democracy and Safer and Stronger Communities represent the Council on the CLLD Local Action Group



·         The funding available through this programme will bring benefits to disadvantaged communities within the Borough and will support the delivery of the Council’s economic and regeneration priorities.

·         East Riding of Yorkshire Council are the Accountable body for the programme, however, conditions for the grant require a service level agreement to be entered into between the two Councils to clarify delivery arrangements and responsibilities of the respective Councils.

·         A programme of this size requires project management for effective delivery. Management and administration costs are funded through the ESF strand of funding but will require match funding.

·         To ensure the Borough Council is represented at an appropriate level on the Local Action Group.



Financial Monitoring to July 2017 (1st Period) pdf icon PDF 316 KB

To consider a report of the Director (NE) (Reference 17/192), (this report will be sent to follow). 


The Cabinet considered a report by the Director (NE) (Reference 17/192) which provided an update on the Council’s financial position in relation to the revenue and capital budgets, grants, reserves and income collection for the period April to July 2017.  Members were advised that on the whole the Council’s income and savings targets were being achieved, and the anticipated year end surplus of £273k had given Members the confidence to make the recent decision to continue to support the Tour de Yorkshire event in 2018.  In relation to the proposed extension of the Service Level Agreement with Scarborough Rugby Club to secure community use at this leisure facility for the next 20 years, the Director, Mr Edwards confirmed that this agreement would include the development of four new squash courts for use by the general public at affordable rates.  He also confirmed that in Appendix 2 of the report the budget of £400k allocated for cemetery provision, was for the whole Borough, not Whitby as stated.

RESOLVED that the Cabinet:

i)             Note the report and in particular that:


·         Despite the setting of an extremely challenging budget a year end surplus of £273k is currently expected to be achieved;

·         Following Full Council’s decision to approve hosting the 2018 Tour De Yorkshire at its 4 September meeting (report ref 17/188) the £150k anticipated surplus from offstreet car parking outlined within this report will be earmarked to fund this event, reducing the uncommitted year end surplus to £123k;

·         The majority of income targets are being achieved;

·         The majority of savings identified as part of the 2017/18 budget setting process are being achieved but there are some exceptions which still require addressing;

·         The capital programme continues to operate within the overall parameters set in terms of contingency levels;

·         £20k of the Council’s Capital Contingency Reserve balance has been utilised to fund the overspend on the Scarborough Indoor Market refurbishment.


ii)         Allocate the following Section 106 monies:


·         £27,745 indexation payments to the Eastside Community and Open Space Improvement Programme

·         £11,061 to a community cycle hub at Scarborough Railway station

·         £1,995 to South Cliff Rose Garden


iii)       Note that, following the Tidal Surge on 13 January 2017, the Council has raised a claim for costs through the Bellwin scheme with DCLG.  The Government has not yet recognised the tidal surge as a scheme that is eligible for Bellwin support and there is a significant risk that the Council will not recoup all (or any) of the costs that it has incurred.


iv)       Delegate authority to the Directors (Nick Edwards and Lisa Dixon), in consultation with the Portfolio Holder for Leisure, Tourism and Culture, to enter into an agreement with the trustees of Scarborough Rugby Union Football Club to secure community use of the facility for a period of 20 years at a cost of £10,000 per annum (with the full amount of £200,000 being paid upfront) and to include the development of four new squash courts.



To provide information relating to the Council’s financial performance  ...  view the full minutes text for item 9.