Agenda and minutes

Planning & Development Committee
Thursday, 4th July, 2019 1.00 pm

Venue: Scarborough Public Library - Concert Room. View directions

Contact: Christine Armitage, Democratic Services Officer 

Items
No. Item

1.

Declarations of Interests pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a disclosable pecuniary, prejudicial or other (personal) interest to declare in any items on this agenda.  Details of any interest must be declared at the start of the meeting or as soon as any interest becomes apparent during the meeting.  The attached form must also be completed. Any advice required should ideally be sought before the day of the meeting.

 

Minutes:

Councillor Casey declared a personal and prejudicial interest in agenda item 4, Planning Application 19/00486/FL - Filey Fields Farm, Scarborough Road, Filey since he had already reached a view on the application which he had expressed publicly.

 

Councillor Forbes declared a personal and prejudicial interest in agenda item 5, Planning Application 19/00673/OL - 91 Westborough, Scarborough since he had already expressed publicly strong opinions in respect of the application and therefore he did not feel it was appropriate for him to take part.

 

 

2.

Minutes pdf icon PDF 57 KB

To approve as a correct record and sign the Minutes of the meeting held on 6 June 2019.

Minutes:

RESOLVED that the minutes of the meeting held on 6 June 2019 be approved as a correct record and signed by the Chairman.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Committee.

Minutes:

There were no public questions.

 

4.

PLANNING APPLICATION 19/00486/FL - FILEY FIELDS FARM, SCARBOROUGH ROAD, FILEY pdf icon PDF 242 KB

To consider a planning application for erection of two storey housing development comprising 70 extra care facility apartments for Housing and Care 21 (report of the Planning Services Manager ref 19/144 attached).

View Plans and Documents

 

 

Minutes:

The committee considered:

(i)            a planning application for erection of two storey housing development comprising 70 extra care facility apartments for Housing and Care 21; and

(ii)          a report of the Planning Services Manager (Reference 19/144).

In accordance with the Council’s Public Speaking Scheme, the agent, Mr N Peacock spoke in support of the application.  Ward councillor and Vice-Chair of the committee, Councillor Casey then spoke against the application raising a number of concerns: the pressure the development would bring on health care provision, the long distance from the town centre, the impact on wildlife and on the existing public right of way, the proximity to a sports facility, and the low attendance at the community consultation event in November.

 

(After making his representations, and in accordance with his declaration in Minute 1, Councillor Casey withdrew from the meeting until the matter was determined.)

 

In response, the planning officer advised that there was no inherent conflict between an extra care facility and a sports facility in this location, whilst the other matters had been addressed in the report.  Members of the committee then commented and asked questions about the application.  In respect of outstanding consultees’ comments, the planning officer confirmed that without the Council’s Projects Team’s comments, officers were nevertheless satisfied that the proposals could be accommodated within the Filey Flood Alleviation Scheme as indicated by the Lead Local Flood Authority.  Similarly, officers had received a detailed ecological report which confirmed that the development could proceed without the applicant having to apply to Natural England for a protected species licence.  There was a discussion about the desirability of electric vehicle charging points to be included in the development.  The Planning Services Manager advised that Policy EC2 of the Local Plan required new residential properties with a garage or a dedicated parking space to include electric charging points, however, the policy made an exemption for residential apartments and care homes.  The Planning Services Manager suggested instead that in the event of approval, an informative be added to the decision notice to encourage the applicant to install as many electric charging points as possible.

RESOLVED that:

1)            permission be GRANTED subject to the following:

 

a)    the conditions set out in the report (with the addition of the suggested informative in respect of electric vehicle charging points);

b)    the completion of a section 106 agreement to secure 11 (15%) of the new flats as affordable homes and a £15,857.94 parks and gardens contribution ring-fenced for spending Local Plan Open Space allocations OS9 and OS10

c)    prior to the end of the 13 week determination period, the applicant agreeing to an extension of time for the Council to determine the application of 10 working days post the completion of the deed.

 

2)            the making of an order or orders to divert/ stop up the public footpath as described in this report be APPROVED and that Officers of the Council be given delegated authority to confirm the Order(s) following the expiry of a 28 day  ...  view the full minutes text for item 4.

5.

PLANNING APPLICATION 19/00673/OL - 91 WESTBOROUGH, SCARBOROUGH pdf icon PDF 189 KB

To consider a planning application for demolition of Albemarle Chambers and erection of new building with ground/lower ground floor retail units and apartments over for Cavendish and Gloucester PLC(report of the Planning Services Manager ref 19/146 attached). View Plans and Documents

 

Minutes:

The committee considered:

(i)              a planning application for demolition of Albemarle Chambers and erection of new building with ground/lower ground floor retail units and apartments over for Cavendish and Gloucester PLC; and

(ii)             a report of the Planning Services Manager (Reference 19/146)

The planning officer advised that the applicant had not made a clear and convincing case for the demolition of the building and that if it had, then officers would have sought full details of the replacement building, so that this could have been properly appraised as part of the application given the site’s location within the designated Scarborough Conservation Area and adjacent a listed building.

RESOLVED that permission be REFUSED for the reason given in the report.

 

(In accordance with his declaration in Minute 1, Councillor Forbes withdrew from the meeting prior to the debate and determination of the above item.)

 

(Note:  The applicant withdrew the application following the committee meeting and therefore a refusal notice was not issued.)

 

6.

PLANNING APPLICATION 19/00934/FL - BARMOOR VIEW, BARMOOR LANE, SCALBY pdf icon PDF 164 KB

To consider a planning application for the demolition of an existing house and garage and erection of one dwelling and attached garage for Mr Tony Outhart (report of the Planning Services Manager ref 19/139 attached).

View Plans and Documents

 

 

 

Minutes:

The committee considered:

(i)            a planning application for the demolition of an existing house and garage and erection of one dwelling and attached garage for Mr Tony Outhart; and

(ii)          a report of the Planning Services Manager (Reference 19/139).

Updating the report, the planning officer confirmed that the Council’s Drainage Engineers had not provided a formal response, however, the applicant proposed to use a sustainable drainage management system for the driveway as per the engineer’s advice.

RESOLVED that permission be GRANTED subject to the conditions set out in the report.

 

7.

PARTIAL REVIEW OF AFFORDABLE HOUSING SUPPLEMENTARY PLANNING DOCUMENT IN RELATION TO DISCOUNT FOR SALE HOUSING pdf icon PDF 413 KB

To consider a report by the Planning Services Manager (ref 19/133).

Additional documents:

Minutes:

The committee considered a report by the Planning Services Manager (Reference 19/133) in respect of a partial review of the Council’s Affordable Housing Supplementary Planning Document.  Members were advised of the indicative discount to be used and how this had been calculated, how the scheme would be administered in house and the process involved, and also of  the charge for developers and the eligibility criteria.  In reply to Members’ questions and comments, officers noted the difficulties the buyers may have in reselling the product, but this was similar to the predicament of some buyers in the open market and did not detract from the benefits of the scheme in making housing more affordable.  The Housing Strategy and Development Office further explained that this scheme was aimed primarily at first time buyers, and the maximum and minimum household income thresholds used would ensure it was attractive to this group.  The Forward Planning Manager welcomed a Member’s proposal to index-link the proposed developers’ administration fee and would amend the draft document accordingly.

RESOLVED that the committee agree to the proposed revisions to the Affordable Housing Supplementary Planning Document in respect of Discount for Sale Housing for the purposes of being published for consultation.

 

Reasons

Discount for Sale housing is a product which has not been delivered in the Borough to date, however, due to recent interest from major housebuilders it is necessary to update the Affordable Housing SPD to provide details on how this form of housing will be considered, the appropriate discounts to be applied and how the process will be managed. This requirement was first referred to in the report referenced 18/265. This report which updated the Affordable Housing SPD was adopted by Council on 7 January 2019 also recommended:

“that further research and consultation is carried out into the Discount Sales Market Housing product by Planning and Housing Services and further guidance on this be published as an addendum to the Affordable Housing SPD if necessary.”

This report is the first stage in that process.

 

8.

REVIEW OF THE LOCAL PLAN AND THE LOCAL DEVELOPMENT SCHEME (TIMETABLE FOR THE REVIEW OF THE LOCAL PLAN) pdf icon PDF 437 KB

To consider a report by the Planning Services Manager (ref 19/119).

Additional documents:

Minutes:

The committee considered a report by the Director (RB) (Reference 19/119) in respect of a review of the Local Plan and the Local Development Scheme.  Members were advised that since the Local Plan was submitted in May 2016, there had been significant changes in national planning policy, guidance, legislation and other factors that warrant a review of the Plan.  These changes included a new standard method for calculating minimum house numbers, a new definition of deliverable housing, and the Borough Council’s declaration of a climate emergency.   Members were further advised of the evidence required to support the review and the proposed timetable.

RESOLVED that the committee:

i)                 Agree to the review of the Local Plan and the updated Local Development Scheme covering the period 2019-2023;

ii)               Agree to the creation of a Planning Policy Members Working Group; to be chaired by the relevant portfolio holder, with membership to include the chair and vice chair of Planning and Development Committee and up to 5 other members of the committee broadly representative of the political and geographical landscape of the Borough;

iii)              Note the financial implications of the Local Plan review and Examination in Public.

Reasons

Government guidance requires that Local Plans must be kept up to date and determine if a review is required at least every five years; making plans for such reviews where appropriate. There have been a number of changes in the planning system and national guidance since the adoption of the Scarborough Borough Local Plan that means the need for a review is inevitable. It is therefore proposed to start the process of reviewing the Local Plan by identifying the main issues and options and tailoring any review to only those matters that require attention.

 

Under the provisions of the Planning and Compulsory Purchase Act (2004) (as amended) local planning authorities are required to set out in a project plan the timetable for the production of various development plan documents for their area. Local planning authorities are encouraged to include details of other documents which form (or will form) part of the development plan for the area, such as neighbourhood plans. The Local Development Scheme is the conduit for this, forming the timetable for the review of the Council’s Local Plan and other land-use planning related documents.

 

The Local Plan Member’s Working Group was a useful tool during the production of the current Local Plan. The Working Group, which comprised a small number of Members from the different parties and geographic locations across the Borough, gave Members the opportunity to work with officers in a non-binding manner to consider policies and allocations before they were finalised and recommendations made to the various committees and Cabinet. It would be beneficial for officers and Members to work on the review of the Plan in a similar collaborative and co-ordinated manner.

 

9.

PLANNING APPEALS pdf icon PDF 53 KB

To consider a report by the Planning Services Manager (ref 19/142).

Minutes:

The committee considered a report by the Planning Services Manager (Reference 19/142) in respect of current appeals which had been lodged against the decisions of the Council.  There were no updates to the report.

RESOLVED that progress with current appeals be noted.