Agenda and minutes

Planning & Development Committee
Thursday, 16th May, 2013 1.00 pm

Venue: Town Hall, Scarborough

Contact: Anne Smith 

Items
No. Item

1.

Declarations of Interests pdf icon PDF 21 KB

Members are reminded of the need to consider whether they have a personal, prejudicial or pecuniary interest to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start, or as soon as the interest becomes apparent, of the meeting.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.

Minutes:

Councillor Brian Francis Watson, declared a Personal and Prejudicial interest in agenda item 8, Planning Appeals, as he was a Social Member of the Rugby Club.

Councillor John Geoffrey Flinton, declared a Personal and Prejudicial interest in agenda item 8, Planning Appeals, as he was a Member of the Rugby Club.

 

2.

Minutes pdf icon PDF 102 KB

To approve as a correct record and sign the Minutes of the meeting held on 18 April 2013 (Minutes attached).

Minutes:

RESOLVED that the Minutes of the meeting held on 18 April 2013 be approved as a correct record and signed by the Chairman.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Committee.

Minutes:

The Chairman reported that no public questions had been received.

 

4.

Planning Application (13/00740/FL) - Pinewood, Racecourse Road, East Ayton pdf icon PDF 167 KB

To consider:

i)          a planning application for siting of tipis and timber camping units and use of building for events barn, for Mr and Mrs D Woodhead; and

ii)         a report by the Planning Services Manager (Reference 13/179) attached.

View Plans and Documents

Additional documents:

Minutes:

The Committee considered:

i)          a planning application for siting of tipis and timber camping units and use of building for events barn, for Mr and Mrs D Woodhead; and

ii)         a report by the Planning Services Manager (Reference 13/179).

Members were informed that condition 3, relating to landscaping, should be amended to extend the maintenance period from five to ten years and condition 6 (PC to provide).  A letter of support had been received from Councillor Jeffels and, as the site was within Seamer Parish Council they had now been consulted but were unable to provide a response within the time allowed.   The Chair suggested that, if permission was granted, this should be subject to consideration of any comments received from Seamer Parish Council and this was agreed.

In accordance with the Council’s Public Speaking Scheme, Mrs Rachel Whaley, the Applicant’s Agent, spoke in support of the application before the Committee commenced its debate of this item.

A Member asked whether an archaeological assessment had been undertaken as the area had been investigated in the past.  Officers advised that County Archaeologist had not been consulted but did receive the weekly list of applications and would have picked this up and no excavation was required on site.  The Area Planning Manager (Rural) agreed that officers would check with the Archaeology Service.  Members supported the application which would add to the tourism offer in the area.  The Chair welcomed the application which fit well in the landscape and asked about the location and surface of the car parking area.  The Planning Officer advised that parking was accommodated in a grass field to the front of the site and had been in this location for several years and the area was well screened.

RESOLVED that, subject to consideration of comments received from Seamer Parish Council, permission be GRANTED, subject to the following conditions:-

1          The development shall take place in accordance with the plans as submitted.

            Reason: For the avoidance of doubt. 

2          None of the existing trees, hedges, shrubs or bushes on site shall be cut down, uprooted, destroyed, topped, lopped or pruned without the prior written consent of the Local Planning Authority.

            Reason: In the interests of the visual amenities of the locality.

3          Within two months of the date of this permission, a scheme of landscaping and tree planting for the site indicating, inter alia, the number, species, heights on planting and positions of all the trees, together with details of post-planting maintenance shall be submitted to the Local Planning Authority for approval in writing.  Such scheme as is approved by the Local Planning Authority shall be carried out in its entirety within the planting season immediately following written approval, or within such longer period as may be agreed in writing with the Local Planning Authority. All trees, shrubs and bushes shall be maintained by the owner or owners of the land on which they are situated for the period of ten years beginning with the  ...  view the full minutes text for item 4.

5.

Planning Application (13/00733/FL) - Lebberston Touring Park, Filey Road, Gristhorpe pdf icon PDF 168 KB

To consider:

i)          a planning application for change of use of land to accommodate 25 're-located' touring pitches on extended area of existing touring caravan park, together with associated landscaping, Mr & Mrs M Bozeat; and

ii)         a report by the Planning Services Manager (Reference 13/180) attached.

View Plans and Documents

Additional documents:

Minutes:

The Committee considered:

i)          a planning application for change of use of land to accommodate 25 're-located' touring pitches on extended area of existing touring caravan park, together with associated landscaping, Mr & Mrs M Bozeat; and

ii)         a report by the Planning Services Manager (Reference 13/180).

The Planning Officer asked that Condition 5, relating to landscaping, be amended to extend the maintenance period from five years to ten years and this was agreed.  Tourism Services had written in support of the application and letters in support had been received from Mr Clark of 52 Sunningdale Drive, Skegness and VisitEngland who had given the facility a five star rating under the VisitEngland quality assessment scheme.  A letter of objection had also been received from Jane Malpas and Alastair McLeod of The Leaves, 23 Green Lane, Lebberston.  A letter addressing the objections raised had also been received and this was referred to at the meeting.

Members were informed that the application was consistent with the new NPPF guidance.  Significant improvements to landscaping were proposed and, due to amendments to layout, there was reduced need for mounding.

The intention was to begin the landscaping planting in late 2013.  The additional touring area would not be in use until the 2015 season which would give the new landscaping time to become established.

Members welcomed the dialogue between officers and the applicants which had now resulted in an acceptable application which they could support and agreed that the proposal would enhance the tourism offer in the Borough. 

RESOLVED that, third party representations having been considered, permission be GRANTED, subject to the following conditions:-

1          Development shall take place in accordance with the plans as submitted.

            Reason: For the avoidance of doubt. 

2          There shall be no means of access to the caravan site extension hereby permitted other than through the existing Lebberston Touring Park.

            Reason: In the interests of residential amenity and highway safety.

3          Before the commencement of development hereby granted, a schedule of external materials of construction of buildings and hard surfaced areas shall be submitted to, and approved in writing by the Local Planning Authority.  Samples shall be made available if requested.

            Reason: In the interests of the visual amenities of the locality.

4          Details of any site illumination or lighting for the site extension hereby approved shall be forwarded to, and approved in writing by the Local Planning Authority.  This should include full details of the level of illumination.

            Reason: In the interests of visual amenity.

5          Before any development is commenced, a landscape management plan shall be submitted to the Local Planning Authority for approval.  This should include a phasing plan for the landscaping scheme, and how this integrates with the timing of the installation of the new touring bays.  It should also give details of post-planting maintenance.  The landscaping shall be completed before first occupation of the touring pitches.  All trees, shrubs and bushes shall be maintained by  ...  view the full minutes text for item 5.

6.

Planning Application (13/00686/FL) - Home Farm, Main Road, Brompton by Sawdon pdf icon PDF 138 KB

To consider:

i)          a planning application for lattice tower extension accommodating four dual band antennas, three RRUs and three 300mm microwave dishes, for Telefonica UK Ltd; and

ii)         a report by the Planning Services Manager (Reference 13/188) attached.

View Plans and Documents

Additional documents:

Minutes:

The Committee considered:

i)          a planning application for lattice tower extension accommodating four dual band antennas, three RRUs and three 300mm microwave dishes, for Telefonica UK Ltd; and

ii)         a report by the Planning Services Manager (Reference 13/188).

Members were informed that the consultation period expired on 23 May and a response was expected from the Brompton by Sawdon Parish Council following their meeting on 20 May.  Members welcomed the application for a shared facility and a Member commented on the extensive public consultation which had been carried out.

RESOLVED that,subject to the expiry of the consultation period, permission be GRANTED, subject to the following condition:-

1                    The development hereby permitted shall be carried out in accordance with the plans and specification received by the Local Planning Authority on 22nd March 2013.

Reason: To avoid doubt.

 

7.

Planning Application (13/00731/RG3) - Harbour Office, Pier Road, Whitby pdf icon PDF 144 KB

To consider:

i)          a planning application for change of use from B1 office to C3 residential for use as holiday let, for Estates Services (Scarborough Borough Council); and

ii)         a report by the Planning Services Manager (Reference 13/174) attached.

View Plans and Documents

Additional documents:

Minutes:

The Committee considered:

i)          a planning application for change of use from B1 office to C3 residential for use as holiday let, for Estates Services (Scarborough Borough Council); and

ii)         a report by the Planning Services Manager (Reference 13/174).

Members were informed that the Highways Authority had no objections and no other comments had been received.  Members agreed that the property was not suitable for permanent domestic use and welcomed the application to reuse the premises which were located in a prominent position in the heart of the tourist area.

RESOLVED that, subject to the expiry of the consultation period and third party representations having been considered, permission beGRANTED, subject to the following conditions:-

1          The development hereby granted shall be carried out in strict accordance with the submitted plans unless any amendment is first approved by the Local Planning Authority.

            Reason: For the avoidance of doubt.

2          The accommodation hereby permitted shall be used for holiday            purposes only and shall not be used as the principal residence of any       occupant.

            Reason: For the avoidance of doubt.

3          The replacement timber windows on the front elevation of the building shall be stained dark brown to match the original windows unless otherwise agreed in writing with the Local Planning Authority.

Reason: In the interests of the visual amenity of the area to accord with Policy E14 of the adopted Scarborough Borough Local Plan.

4          A car parking space in the Council’s Pier Road Car Park opposite the site shall be made available for the occupiers of the holiday flat and shall be retained for that purpose whenever the flat is occupied.

Reason: To ensure off street parking is available in the interests of the amenity of the area and the occupiers of the holiday flat.

 

8.

Planning Appeals pdf icon PDF 141 KB

To consider a report by the Planning Services Manager (Reference 13/189) attached.

Minutes:

The Committee considered a report by the Planning Services Manager (Reference 13/189) which provided information on current planning appeals lodged against decisions of the Council.  On APL/00010/13 Members were informed that a constructive meeting had been held which had identified a way forward and Officers were hopeful that this appeal would be withdrawn and this was welcomed by Members.  Members were provided with an update on APL00018/12 Proofs of Evidence had been produced and were available on the website and the inquiry was scheduled for 6 June 2013.

RESOLVED that the report be received and progress with appeals and decisions made noted.

 

(In accordance with their declarations under Minute 1, Councillors B F Watson and J Flinton left the meeting during the above item.)

 

9.

Scarborough Borough Local Plan - The Objective Assessment of Housing Needs pdf icon PDF 190 KB

To consider a report by the Director of Service Delivery (Reference 13/182) attached.

Additional documents:

Minutes:

The Committee considered a report by the Director of Service Delivery (Reference 13/182) which, together with the ‘Objective Assessment of Housing Need for Scarborough Borough’, provided a starting point for testing the scale of housing development required through the Local Plan process.  The ‘Objective Assessment’ had been produced following extensive consultation and public engagement in recent years and analysed several data sources to arrive at a robust, defendable figure.  Officers had looked at population projections; proportion of working age; proportion economically active; proportion of people working after retirement age; unemployment rates; % of residents living and working within the Borough; the ratio of residents of working age to full time equivalent jobs; number of migrants needed to replace people expected to retire; number of empty homes and second homes and the average household size.  Various economic projections had then been considered including affordable housing need; no job growth; economic growth based on econometric modelling with and without approval of the Potash application and the number of houses required had been calculated for each scenario. 

The Chair referred to meetings which she had attended and stressed the need for a realistic approach.  A Member asked about housing allocation and whether sites had been identified and was informed that officers hoped to bring a draft to the Members Working Group within the next few months.  The overall time frame was to bring this to Members and then take it out for consultation early in 2014.  A lot of work was still required but the Local Plan would test whether the projected housing need could be met.  This would have an impact across the whole Borough.  Area based sessions to enable Members and the public to see the impact in their areas were proposed to raise awareness and encourage engagement with the process.  A Member asked about bringing empty properties back into use and was informed that there were fewer such properties in this area.  Another Member questioned the number of jobs which would be created if the Potash application progressed and was informed that the top level figures had not been used in the projections.  The intention was to build in phasing of housing delivery which would allow flexibility.  A Member referred to the large number of extant approvals given which had not been delivered; the impact on recent changes by paying Housing Benefit direct to tenants which was affecting the amount of affordable housing available; and the reluctance of the North York Moors National Parks (NYMNP) to give planning permission all of which had a significant impact on available housing in the Borough.   The Planning Officer commented that work had now started on several sites and, if the economic situation improved, and jobs were created in the Borough this would attract people and improve the housing market and policies were in place in respect of Affordable Housing.   The Planning Services Manager advised that discussions were taking place with NYMNP about their approach to new housing and a review of their local  ...  view the full minutes text for item 9.