Agenda and minutes

Central Urban Area Committee
Thursday, 25th July, 2013 7.00 pm

Venue: Town Hall, Scarborough

Contact: Christine Armitage, Committee Assistant 

No. Item


Declarations of Interest pdf icon PDF 21 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start or as soon as the interest becomes apparent, of the meeting.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.


There were no declarations of interest.

For the avoidance of doubt, the Chairman advised the meeting that in respect of Item 5, Area Committee Grants 2013/14, there was no need for members to declare an interest in this item of their involvement with particular groups as the decision was in respect of the method of allocating the funds and not allocating funds to specific individual groups or organisations.



Minutes pdf icon PDF 33 KB

To approve as a correct record and sign the Minutes of the meeting held on 16 May 2013.  (Minutes attached).


RESOLVED that the Minutes of the meeting held on 16 May 2013 be approved as a correct record and signed by the Chairman.



Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Area Committee.


The Chairman reported that no public questions had been received.



Presentation on First Light Trust

To receive a presentation by Gillian Taylor, a Founding Trustee of First Light Trust and Occupational Therapist BSc(Hons). (First Light Trust – A grass roots charity enabling ex-Service personnel and their families to re-establish their lives.)


The Committee received a presentation from Gillian Taylor, a Founding Trustee of First Light Trust and Occupational Therapist BSc(Hons).  First Light Trust (the Trust) is a grass roots charity enabling ex-Service personnel and their families to re-establish their lives. 

Gillian Taylor advised the meeting of her background which involved working for two years with Combat Stress who work with ex-service personnel. She is also an occupational therapist, fitness instructor and has worked in agriculture. Her remit at Combat Stress was to assist veterans to connect with the Community after discharge and discovered that, after veterans had gone through their treatment, there was nothing in the community to help them rebuild their lives.

Why establish a Trust in Scarborough?  There is a significant need evidenced by local charities and organisations such as the CAB.  A support group has been started which meets at the Rainbow Centre.  This acts as a gateway for veterans to access housing and medical treatment.   There is also a shop in the main street and an office at Yorkshire Coast Homes.  Liaison also takes place with GPs, Cambridge Centre, Mind and support from many others in the community including Robert Goodwill MP and assistance from Captain Tony Viney.  There are currently 50 veterans on their books and the aim is for Scarborough to be a beacon model for other towns to follow.

Gillian Taylor also explained some of the problems ex-forces personnel face when they leave the services, particularly if they are suffering from Post Traumatic Stress Disorder.  This includes difficulties integrating into civilian life because they have had everything provided by the forces some veterans don’t know how to feed and look after themselves, or open a bank account.  This can lead to family breakdown, homelessness, criminal activity, drug and alcohol dependency.  Veterans can also suffer from physical problems due to their activities in the services.  The physical body of a veteran is often 10 years older then their age.   This can include spinal problems, arthritis and mental health problems leading to heart, breathing problems and diabetes.  Problems with unemployment and family breakdown and isolation can also lead to suicide.  Many veterans with these problems do not know where to go for help.

The aim of the Trust is to assist the veterans in getting the specialist help that they need and then to provide opportunities to assist in their recovery by providing activities at Stepney Hill Farm.  These activities include developing rural skills and linking this with conservation, eg hedge and pond restoration, willow growing and creative arts.  Developing horticulture skills and selling the produce through the tea rooms and farm shop.  Selling items of furniture through a craft shop and involving the veterans in making the furniture.  The wider community and local organisations are already involved through donating plants and Yorkshire Coast Homes was carrying out groundwork at 2 sites on the farm. These activities will assist veterans by giving them space and time to recover and provide them with  ...  view the full minutes text for item 4.


Area Committee Grants 2013/14 pdf icon PDF 107 KB

To consider a report by the Deputy Chief Executive (Reference 13/280) attached.


The Committee considered a report of the Deputy Chief Executive (Reference3 13/280) regarding the Area Committee Grants 2013/14 in respect of how the funds were to be allocated.  The Chairman presented the report and advised members that the report concerned the procedures for allocating the grant money and asked the members if they had any questions on the report.  There were no questions from members and the Chairman read out the recommendations in the report.

A member proposed that the grants be allocated via the ‘Voice Your Choice’ programme.  Although the member felt that there was a cost to this and was concerned in respect of officer time and that the grant process may be a cheaper option, the member felt that overall the ‘Voice Your Choice’ process was more democratic and had greater opportunities for community engagement.

The proposal was seconded and the Chairman asked members whether any member wanted to put forward any other proposals, but there were none.

The Chairman then explained that four volunteers were required to form a sub-group.  The sub-group was made up of four Area Committee members and four members from the Scarborough Urban Area Forum.  Members of the sub-group would need to attend meetings to set the criteria, receive and determine the applications and attend the final event.  Officer time was involved in this including servicing the meetings but it was hoped that most of this cost would be able to be absorbed within the budget.  In respect of the budget there was £17,637.93 to be allocated which was made up of £11,550 from the 2013/14 allocation and an underspend of £6,087.93 from previous years.  A member advised that this would include money from projects that were underspent or out of time, and a project for a garden that had eventually been disbanded.  Members of this Committee nominated to sit on the sub-group were Councillor Steven Bairstow, Councillor Mrs Janet Jefferson, Councillor John Ritchie and Councillor David Billing as an ex-officio member.

In respect of timing the Chairman advised that the Voice Your Choice decision event would most likely be held in March to give the maximum time to advertise the event and for groups and organisations to submit their applications.  A suggestion had been received from the Civic Society to roll the grant funding over to next year, but it was felt that funding needed to be allocated in this financial year.  A member suggested that the Voice Your Choice decision event should be held at the Town Hall since the Council had retained the building in the town centre and would encourage the public to visit the building.


(i)         the report be received;

(ii)        the 2013/14 Area Committee funding allocation in the sum of £17,637.93 be distributed via the Voice Your Choice process in partnership with the Scarborough Urban Area Forum, as had previously been the case.

(iii)       a joint sub-group of a maximum of four members of this Committee together with four members of  ...  view the full minutes text for item 5.


Development of a Multi-Agency Prevention and Enforcement Team for Castle/North Bay pdf icon PDF 123 KB

To receive a report by the Deputy Chief Executive (Reference 13/277) attached.

Additional documents:


The Committee considered a report by the Deputy Chief Executive (Reference 13/277) outlining the proposals for the development of a multi-agency prevention and enforcement team, which would focus on a proactive, joint approach to tackling identified issues within Castle and North Bay Wards.  This item had been requested by Councillor Challen.

The Community Safety Partnership Manager and Safeguarding Officer presented the report.  The proposal to establish a multi-agency team has been presented to the Safer Community Partnership to identify key areas.  Scoping work to identify the problems has been carried out.  The proposal also forms part of a wider plan for the Castle/North Bay area, currently being developed by the Council and its partners through the Public Service Executive.  The title ‘A Multi-Agency Prevention Team for Castle/North Bay’ was considered to be long and residents would be consulted for suggestions for a more suitable name for the project.

The proposal has four key themes: physical regeneration, particularly regarding housing to encourage a higher quality rental market and address some of the issues around Registered Social Landlord stock; effective prevention and enforcement; support for vulnerable people and environmental improvements, both public space and private gardens.  The Place Survey in 2011/12 showed that only 57% of residents in the Castle Ward were satisfied with their area as a place to live.  The Ward profiles were available on the website for anyone to look at and the Community Safety Partnership Manager and Safeguarding Officer would e-mail them on request.  Lots of good work has been carried out in the Castle Ward, for example Community Angels and the aim is to work alongside these projects.  The proposal will also encompass the Night Time Economy Plan which is currently being consulted on.  Officers involved in the Night Time Economy Plan will also work with the Enforcement Team.

The Enforcement Team will be based in offices in King Street.  The project is being looked at by others around the country and will initially be a 12 month pilot using the decision making model.  An example of this would be a housing problem was identified, the team would investigate what harm was being caused, risks or threat, what to do about it and who to contact to resolve the issue.  Also to look at what difference the team are making to the area. There will be a focus on disruptive families and street drinkers.  Team Members would be managed on a day-to-day basis by their main employing authority/agency and co-ordinated by the Community Safety Partnership Manager and Safeguarding Officer.  The team will not be solely based in the office but have a visible presence on the streets, including use of a car.  A Police Sergeant dedicated to the team will provide a decision making element and be able to deploy staff.  Other members of the team will be Yorkshire Coast Homes, a Housing Enforcement Officer, Community Safety Officer, Fire Officer, Sanctuary Housing Officer and a Stronger Families Officer.  It was hoped that  a drugs and  ...  view the full minutes text for item 6.


Scarborough Urban Area Forum - Report of the Forum Chair pdf icon PDF 119 KB

To receive a report by Mrs R Fox, Chair of the Scarborough Urban Area Forum attached.


The Committee considered a report by Mrs Ros Fox, Chair of the Scarborough Urban Area Forum which updated the Committee on the latest activities of the Forum and future events.  As Mrs Fox had sent her apologies, the Chairman presented the report and advised that if any members did have any questions Mrs Fox would be pleased to receive these via e-mail.

The Chairman referred to the 2013 Scarborough Four Corners Walk and encouraged members’ participation in this event.

RESOLVED that the report be received.



Informal Discussion Time

This item provides an opportunity for the informal discussion of issues raised without prior notice.  The session will last for a maximum of 30 minutes and there will be limits of 5 minutes per item and one item per person with no repetition of an issue on the main Agenda.  No formal decision may be taken and topics will be accepted for discussions entirely at the discretion of the Chairman.


The Chairman advised the meeting that he welcomed suggestions for items for the agenda for the next meeting of this Committee.  Members suggested the following items:-

1.         An update on the Community Asset Transfer as this affected many Wards which were represented in this meeting.

2.         A debate on the future role of Area Committees not just in respect of grants, but also its role in executive decision making.

If members had any further items the Chairman would be pleased to receive them.




Arrangements for the next meeting

To note that the next meeting of the Committee will be held at 7.00pm on Thursday 24 October 2013 at the Town Hall, Scarborough.


The next meeting will be held at 7.00 pm on Thursday 24 October 2013 at the Town Hall, Scarborough.