Agenda and minutes

Licensing Sub-Committee
Wednesday, 19th December, 2018 10.00 am

Venue: The Committee Room, Scarborough Town Hall, Scarborough

Contact: James Edward Mowbray, Electoral & Democratic Services Officer 

No. Item


Election of Chairman

To elect a Chairman for this meeting.


RESOLVED that Councillor Simon Green be elected Chair of this meeting.



Exclusion of the Public

To consider the following motion:-

"whether under Section 100A(4) of the Local Government Act 1972, the public should be excluded from the meeting for the following item(s) of business on the ground(s) that it/they involve(s) the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act).  Any such decision is subject to a public interest test as provided by paragraph 10 of Schedule 12A of the Act.”



RESOLVED that the public be allowed to remain in the meeting.

Members reasons; The legal advisor explained the public nature of the hearing and confirmed that the minutes and decision would be published on the council’s website. Parties were asked if there was any application for the exclusion of the public. No such application was made




Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a personal or prejudicial interest to declare in any of the items on this agenda.  If so, the nature of the interest must be declared at the start or as soon as the interest becomes apparent, of the meeting.  In addition, the attached form must be completed and passed to the Committee Administrator.  The Officers will be pleased to advise, if necessary, and any request for assistance should be made, in the first instance, to the Committee Administrator whose name appears at the end of this agenda.  Ideally, such advice should be sought before the day of the meeting so that time is available to consider any uncertainty that might arise.


There were no declaration of interest.



To consider a report by the Environment & Regulation Manager (Report No. 18/303 attached). This report seeks the determination by the Licensing Sub-Committee of an application for the grant of a premises licence where one or more relevant representations have been received.

Additional documents:


The Licensing Sub Committee considered a report of the Environment and Regulation Manager (Report 18/303).

(i)            additional representations received and considered.

RESOLVED that the licence be granted for the following activities





Hours granted


Live music (Indoors)

Mon to Sun – 12.00 to 11.30PM

New Year’s Eve – 12.00 to 00.30AM

Recorded Music (indoors)

Mon to Sun – 09:00 to 11.30PM

New Years Eve – 09:00 to 00.30AM

Late night refreshment (indoors)

Mon to Sun 11.00PM – 11.30PM

New Years Eve – 11.00PM – 00.30AM

Supply of alcohol (for consumption both on and off the premises)

Mon to Sun 11.30AM – 11.30PM

New Years Eve – 11.30AM – 00.30AM

Hours open to the public

Mon to Sun 09:00AM to 00.00

New Years Eve: 09:00AM – 01.00AM


The licence will be subject to the following conditions:



The premises will operate as a Bistro / bar and not a vertical drinking establishment.


There will be no draft sales of alcohol at the premises.


There will be a minimum number of 8 tables and 20 seats available at all times to negate the need for vertical drinking.


A colour digital CCTV system will be operational at the premises at all times when licensable activities are being carried out and at any other times where members of the public are present on the premises.

The CCTV system shall contain the correct time and date stamp information. 

The CCTV system will cover all areas of the premises occupied by the public under the terms of the licence.   

The CCTV system must be capable of providing quality images of good evidential value. The CCTV system will have sufficient storage retention capacity for a minimum of 28 days continuous footage.

The CCTV footage will be controlled and kept in a secure environment to prevent tampering or unauthorised viewing.

The data controller who is responsible for  any CCTV images captured on cameras on the premises will, on the lawful request of an authorised officer or an officer of North Yorkshire Police, cause any required footage to be downloaded immediately, or where this is not  possible, as soon as reasonably practicable, and supplied to the requesting officer. Where the CCTV images are not supplied at the time of the request being made the data controller will ensure that they are secured to prevent any overwriting.

The CCTV system will be adequately maintained and be capable of transporting recorded material onto a removable media. The CCTV system replay software must allow an authorised officer or an officer of North Yorkshire Police to search the picture footage effectively and see all the information contained in the picture footage for the purposes of detecting, investigating and preventing crime. It must be possible to replay exported files immediately e.g. no indexing of files or verification checks.      

No device shall be permitted that could in any way adversely affect or impede the quality of the images recorded by the CCTV system, e.g. smoke or dry ice machines.


Prominent, clear and  ...  view the full minutes text for item 4.