Agenda and minutes

Special Meeting, Overview and Scrutiny Board
Monday, 16th April, 2018 2.00 pm

Venue: Town Hall, Scarborough

Contact: Heather Donaldson, Democratic Services Officer 

No. Item


Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a personal

or prejudicial interest to declare in any of the items on this agenda. If so, the

nature of the interest must be declared at the start of the meeting. In

addition, the attached form must be completed and passed to the Committee

Administrator. The Officers will be pleased to advise, if necessary, and any

request for assistance should be made, in the first instance, to the

Committee Administrator whose name appears at the end of this agenda.

Ideally, such advice should be sought before the day of the meeting so that

time is available to consider any uncertainty that might arise.


The following declarations of interest were made:



Agenda Item



T Randerson


Personal interest on the grounds that his daughter is an employee of Yorkshire Coast Homes. 

He remained in the meeting for the duration of the item in his capacity as a substitute member of the Board. 

B Chatt


Prejudicial interest on the grounds that he is on the Board of Yorkshire Cost Homes. 

Councillor Chatt was in attendance at the meeting in his capacity as Portfolio Holder for Public Health and Housing. He had been granted a dispensation by the Monitoring Officer, and therefore remained in the meeting for the duration of the item.  He was not a member of the Overview and Scrutiny Board and therefore took no part in the vote on the item. 



Public Questions

To consider public questions, of which due notice has been given, and which are relevant to the business of the Overview and Scrutiny Board.


There were no questions received from members of the public. 



(1)  To consider the attached report of the Director (LD) (reference 18/078), which details the proposal of Yorkshire Coast Homes to merge with the Coast and Country Housing Association. 

(2)  To make recommendations to Cabinet and Council. 

Additional documents:


Mr A Rowe, Housing Manager, presented a report (reference 18/78) on a formally proposed merger between Scarborough-based Yorkshire Coast Homes (YCH) and Coast and Country Housing (CCH) in Redcar.  The merger was to be achieved through YCH converting its legal status to that of a Community Benefit Society (CBS), and then CCH transferring its engagements to YCH under a statutory process in accordance with the Co-operative and Community Benefits Act 2014.  The proposed completion date for the merger was 1 October 2018. 


YCH Board members would be required to pass a resolution approving the conversion.  The Council currently held a 33.3% ‘Golden Share’ of the voting rights of YCH’s membership, and these rights would cease on 15 May 2018 when the Council would have to relinquish its membership of YCH under the Local Authority Influence Regulations 2017.  In practice therefore, the Council would be unable to determine YCH’s future and to vote on whether the conversion to a CBS and the merger proceeded.  However, YCH had stated that it would prefer the Council’s continued strategic support to ensure that the new organisation’s aims and ambitions, particularly those relating to new housing and investment, were achieved.  The report sought the views of the Board and Cabinet prior to consideration by full Council on 14 May 2018, and in particular, it sought Members’ views on matters to be included in the new Commitments Agreement between the Council and the newly formed organisation (Appendix B to the report refers). 


The Board welcomed to the meeting Mr Owen Ingram, Interim Chief Executive of YCH, Mr Iain Sim, Chief Executive of CCH, Mr James Hayward, Chairman of the YCH Board and Mr Nigel Barton, Chairman of the CCH Board.  They presented information on the merger proposals, the changes to be brought about by the new organisation and the ways in which it would work in partnership with the Council.  They emphasised the importance of forging stronger links with the Council, particularly relating to development and governance of the new organisation.  Nationally, it was popular practice to work closely with Local Authorities, and the new organisation would seek to achieve this.  To this end, talks had begun early on in the process with the relevant Portfolio Holder and Council officers in order to improve relations and to change the vision for Scarborough. 


The new Board would develop a skills-based approach, and political membership would cease.  This would enable full independence in decision-making.  The proposed development programme for the new organisation aimed to create stronger finances, efficiencies and ways of working.  Senior posts would be streamlined, for example, only one Chief Executive and team of Directors would be required.  Savings would also be achieved through developing one ICT system.  The expertise that CCH had would help with the Council’s wider regeneration programme, and the new organisation wished to have a prominent role in that.  The new organisation would develop clearer strategies on working with the Council to manage waiting lists and to tackle homelessness. 


Members acknowledged that  ...  view the full minutes text for item 3.