Agenda and minutes

Overview and Scrutiny Board
Wednesday, 30th May, 2018 2.00 pm

Venue: Town Hall, Scarborough

Contact: Heather Donaldson, Democratic Services Officer 

No. Item


Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a personal

or prejudicial interest to declare in any of the items on this agenda. If so, the

nature of the interest must be declared at the start of the meeting. In

addition, the attached form must be completed and passed to the Committee

Administrator. The Officers will be pleased to advise, if necessary, and any

request for assistance should be made, in the first instance, to the

Committee Administrator whose name appears at the end of this agenda.

Ideally, such advice should be sought before the day of the meeting so that

time is available to consider any uncertainty that might arise.


There were no declarations of interest made.


Minutes pdf icon PDF 85 KB

To approve as a correct record and sign the minutes of the Overview and Scrutiny Board meetings held on 16 and 25 April 2018, attached. 

Additional documents:


RESOLVED:     that the minutes of the meetings held on 16 and 25 April 2018 be approved as a correct record and signed by the Chairman. 


Public Questions

To consider any public questions, of which due notice has been given, and which are relevant to the business of the Overview and Scrutiny Board.


There were no questions received from members of the public. 


Overview and Scrutiny Board Work Programme and Forward Plan pdf icon PDF 46 KB

To consider the Board’s programme of work emerging from the Councillors’ scrutiny survey and the Directors’ Team, and to consider the Cabinet Forward Plan. 

Additional documents:


The Board considered its work new programme for 2018/19, and the Cabinet forward plan.  The annual Scrutiny Survey had generated suggestions for potential scrutiny review topics, and these would be explored with the Chairman and Vice-Chairman and the relevant officers, and considered by the Board in due course.  In addition, consideration would be given to items from the Cabinet forward plan which could benefit from pre-decision scrutiny, and officers were currently exploring possibilities with the relevant service unit managers. 


RESOLVED:     that the report be noted. 


Cinder Track Task Group

To consider a verbal update report from the Cinder Track Task Group. 


Councillor H Lynskey, the Chairman of the Cinder Track Task Group, reported that the Group would next meet on 11 June 2018 to consider options in relation to what further evidence was required, particularly in the light of observations received from a noted academic who had indicated that some of the information relating to the Track required updating.  Furthermore, the Group would consider whether it would be possible to include any information from the initial Cinder Track study carried out by Sustrans. 


RESOLVED:     that the report be noted. 


Rough Sleeping Task Group

To consider a report from the Rough Sleeping Task Group. 


The Democratic Services Officer reported that the Rough Sleeping Task Group had met on 22 May to consider the evidence gathered to date from five visits to rough sleeping prevention projects, and from a meeting held with all of the local partnership organisations that helped to prevent rough sleeping.  Several themes had emerged in connection with issues of funding, partnership arrangements, providing the most effective support for those with the most chaotic lifestyles, and for those with the dual issues of mental health problems and substance abuse.   The final report and recommendations would be considered by the Board on 4 July 2018. 


RESOLVED:     that the report be noted. 


Scarborough Harbour Task Group pdf icon PDF 64 KB

(i)        To consider the Cabinet’s response to the Review of the Fishing Sector at Scarborough Harbour (see extract minute attached); and


(ii)     To determine whether to recommend to the Cabinet that it amends its response to the review’s recommendations in light of the call-in received (Report reference 18/99 and call-in form also attached). 

Additional documents:


Members considered Cabinet’s decision taken on 15 May 2018 in relation to a review of the fishing sector at Scarborough Harbour commissioned by the Overview and Scrutiny Board, and set within the context of the Strategic Business Plan for Scarborough Harbour approved by Cabinet in September 2017 (report reference 18/99).  Cabinet had made the following decision that:


(i)            The report be received; and

(ii)          A proposed larger and more holistic review of Scarborough Harbour be referred back to the Overview and Scrutiny Board to consider and commission in consultation with the relevant Portfolio Holders. 


The Board noted that Councillor T Randerson had called in this decision on 22 May 2018, and members considered the call-in document.  The Overview and Scrutiny Board was required to determine whether to recommend to the Cabinet that its decision be amended. 


Councillor Randerson presented his case as the originator of the call-in: that the remit of the Scarborough Harbour Task Group had been clear, the review had been thorough, had included all Harbour users and stakeholders, and had fulfilled every aspect of the remit.  It had initially examined the fishing sector, and would be conducting further reviews of other aspects of the harbour in due course.  He felt that the work of the Task Group was on course to fulfil Cabinet’s requirements of a wider review. 


The following principal points were raised during the ensuing discussion:


The Task Group had independently assessed the requirements of the fishing industry first and had made practical recommendations.  The review had been focussed and narrow in order to address the issue in detail, and in due course the Group planned to conduct similar reviews of the other sectors that used the Harbour. 


Members felt that the Task Group’s approach had been holistic, including local traders, representatives of the tourist industry, the yacht club and other leisure representatives, experts from relevant fields, other harbour users and the Harbour Master, as well as the local Fishers. 


It was envisaged that the broader review suggested by Cabinet would be achieved through the further project work that the Task Group would complete in the future, in relation to Scarborough Harbour and also Whitby Harbour and Coble Landing in Filey.  These reviews would then be used to inform Cabinet’s and the Portfolio Holder’s decisions on any necessary developments to the overarching Harbours’ Strategy. 


Councillor Cockerill, the Portfolio Holder for Major Projects, was present at the meeting, and he and the Board agreed that there was merit in developing a protocol to clarify the working relationship between Cabinet and the Overview and Scrutiny Board, and to identify their respective responsibilities. 


The Board acknowledged that some of the Task Group’s recommendations were time-limited due to funding allocations, and these would need to be actioned promptly.  Councillor Cockerill advised that he was working with officers to progress the recommendations in a timely manner. 


RESOLVED:     that


(i)            the Overview and Scrutiny Board requests the Cabinet to reconsider its decision taken on 15 May 2018 on the basis that  ...  view the full minutes text for item 7.