Agenda and minutes

Cabinet
Tuesday, 12th November, 2019 10.00 am

Venue: Town Hall, Scarborough

Items
No. Item

1.

Declarations of Interest pdf icon PDF 43 KB

Members are reminded of the need to consider whether they have a disclosable pecuniary, prejudicial or other (personal) interest to declare in any items on this agenda.  Details of any interest must be declared at the start of the meeting or as soon as any interest becomes apparent during the meeting.  The attached form must also be completed. Any advice required should ideally be sought before the day of the meeting.

 

Minutes:

Councillor Colling declared a personal interest in agenda item 8, Financial Monitoring Report 2019/20 - Quarter 2, since one of the schemes to be allocated Section 106 monies was in her ward.

 

Councillors Colling, Jefferson and Randerson each declared a personal interest in agenda item 9, Refugee Resettlement Programme in their capacity as Members of North Yorkshire County Council.

 

2.

Minutes pdf icon PDF 68 KB

To approve as a correct record and sign the Minutes of the meeting held on 15 October 2019 attached.

Minutes:

RESOLVED that the minutes of the meeting held on 15 October 2019 be approved as a correct record and signed by the Chairman of that meeting.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.

Minutes:

The Chair reported that no public questions had been received.

 

4.

Forward Plan pdf icon PDF 269 KB

To review the Cabinet’s Forward Plan (reference 19/241) attached.

 

Minutes:

The Cabinet considered the Forward Plan (Reference 19/241).  Members were advised that the date of the Cabinet meeting in December had been changed to 17th because of building and staff resources at the Town Hall being required on 10 December for preparation for the General Election.  An item on the Towns Fund was added to the Forward Plan for the December meeting.  This Fund was worth up to £25m each for Scarborough and Whitby and involved challenging timescales as set out in the recently published prospectus, for example the establishment of a Towns Board by the end of January 2020.  The report would set out an action plan and recommend acceptance of the initial grant of some £302k. 

RESOLVED that, subject to the above, the Forward Plan be approved.

 

5.

Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.

Minutes:

Members were advised that there had been no call-ins of executive decisions since the last meeting on 15 October.

 

6.

Whitby Business Park Area Action Plan - Five Year Review pdf icon PDF 195 KB

To consider the report of the Director (RB) (reference 19/167) attached

Minutes:

The Cabinet considered a report by the Director (RB) (Reference 19/167) in respect of a review of the Whitby Business Park Area Action Plan following its adoption five years ago.

RESOLVED that the Council be recommended to agree that the Whitby Business Park Area Action Plan (WBPAAP) continues to be fit for purpose and does not need to be formally reviewed at this time. The need to review the Plan will be considered within five years of the date of this decision (November 2024).

 

Reasons

Regulation 10A of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended) requires that Local Authorities review their local plans at least every 5 years from adoption to ensure policies remain relevant and effective. The WBPAAP was adopted in November 2014 and it is therefore necessary to review whether an update or changes are required to the document.

 

The Plan is considered to remain valid and fit for purpose in respect of considering planning applications on both the developed part of the Business Park and the areas allocated for further expansion.

 

Following careful consideration of the plan it is not considered necessary or appropriate to make any changes to the document at this stage.

 

7.

Tennis Strategy pdf icon PDF 154 KB

To consider the report of the Director (RB) (reference 19/230) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Director (RB) (Reference 19/230) in respect of a new Tennis Strategy for the Borough.  Members were advised that the strategy set out a framework for the development of tennis across the Borough and included detailed analysis of the need and demand for tennis facilities and the quality of existing provision, together with an Action Plan to address the issues raised such as access to and upgrading of facilities, and the lack of casual, ‘pay and play’ provision in Scarborough and Whitby outside the formal club structure.  Asked if the Lawn Tennis Association would provide funding support to bring tennis courts in Whitby back into use, the Customers, Communities and Partnerships Manager advised that the LTA offered interest free loans (not grants), so other funding avenues would also be explored.

RESOLVED that the Council is recommended to adopt the Scarborough Borough Tennis Strategy (October 2019) as part of the Council’s Policy Framework.

 

Reasons

The new policy provides an evidence base and strategic framework against which current and future tennis provision can be supported and developed.

 

8.

Financial Monitoring Report 2019/20 - Quarter 2 pdf icon PDF 317 KB

To consider the report of the Director (NE) (reference 19/202) attached

 

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 19/202) in respect of the Council’s financial performance at the end of Quarter 2.  Members were advised of the various elements of the report: the projected year end surplus of £20k reduced from £60k over the last quarter, the current key opportunities and threats affecting the forecasted outturn, the capital projects completed since the end of Quarter 1, and a number of grants to be accepted and Section 106 allocations to be approved.  Asked about timescales for the commencement of the conversion of High Eastfield Farm into a construction skills training and business centre, the Director, Mr Bradley advised the Portfolio Holder, Councillor Randerson that he would keep him informed of progress following his meeting with the Managing Director of Northern Regeneration CIC later that week.  The Chair commended in particular two aspects of the report: the completion of capital projects within budget and the allocation of Section 106 monies, of which one scheme was in her ward. 

RESOLVED that the Cabinet:

i)             Note the report and in particular that:

 

·         A year end surplus of £20k is currently projected meaning that an unanticipated draw from the General Fund will likely be required if the financial projections worsen in the remainder of the year;

·         The surplus has reduced slightly since last reported with the major movements relating to lower than expected income and higher costs from car parking. The full year projections include £150k of one-off planning income from new (large scale) developments and, without this, the Council would be running at an in year deficit;

·         The majority of income targets are being achieved but there continues to be a shortfall from Scarborough Indoor Market that requires addressing;

·         The capital programme continues to operate within the overall parameters set in terms of contingency levels;

 

ii)         Approve acceptance of the following grants:

 

·         £17,484 from MHCLG to support the Council in making preparations for Brexit.

·         Up to £150,000,of project development funding from MHCLG for the development of Scarborough’s stage 2 bid for the Future High Street Fund.

·         £10,180 from Defra in relation to the Export Health Certificate Support Fund

·         £275,000 from Sustrans Limited for the Whitby Cinder Track Project in order to provide an improved route on the disused railway between Whitby and Hawsker.

 

iii)       Approve the allocation of the following Section 106 monies to four new capital schemes:

 

·         £25,000 towards the provision of additional off street parking, footpath improvements and landscaping at Blueberry Way, Scarborough.

·         £8,963 towards the installation of a timber clad storage container at Falsgrave Park and £5,518 towards improvements to the entrance of Falsgrave Park.

·         £39,235 to Cloughton Parish Council towards the refurbishment of the King George V playground.

·         £60,308 towards the Whitby Cinder Track project.

 

iv)       Approve the allocation of £9,106 Section 106 monies to the existing White Leys Play Area scheme.

 

v)         Delegate authority to Director (Nick Edwards) to enter into contract with Sustrans Limited for the receipt of grant monies under the terms set out  ...  view the full minutes text for item 8.

9.

Refugee Resettlement Programme pdf icon PDF 181 KB

To consider the report of the Director (NE) (reference 19/231) attached

 

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 19/231) in respect of a new Government Global Resettlement Programme for refugees.  Introducing the report, the Housing Manager highlighted that the Council’s participation in the scheme was contingent on Government funding which at this point was only guaranteed until 2021, the number of refugees to be resettled in the Borough amounted to some seven families, and the proportion of households to be supported by the Council through the scheme constituted less than 1% of the total number of households assisted by the Housing Options Service each year (approximately 750).  Members of the Cabinet welcomed the report, referring to the humanitarian imperative to support these individuals in desperate circumstances, the comparatively small numbers to be rehoused, and the successful integration in the Borough of individuals from the Syrian Resettlement Programme.  With the permission of the Chair, Councillor Heritage addressed the meeting.  Whilst expressing sympathy for the plight of refugee families, he questioned the wisdom of the programme, in particular because England was the most densely populated country in Europe, and the existing pressure on local schools and NHS services.  He also felt that if the scheme did go ahead, then families should be placed across the Borough, and not only in Scarborough.  In reply, the Chair commented that she believed that countries across the European Union had agreed to accept refugees as part of the programme, whilst the Housing Manager noted that refugees tended to be placed in Scarborough because this was the location of available properties, and proximity of families to each other was conducive to establishing a network of social support.  It was noted too that the private rented sector was also used to place refugee families and that schools in Scarborough were already well-equipped for providing additional support to children with English as a second language. 

RESOLVED that the Cabinet:

1)    Subject to on-going funding from Government, agree to participate in the Government’s new Global Resettlement Scheme for refugees.

 

2)    Delegate authority to the Director (NE) to agree to renew the partnership agreement with North Yorkshire County Council, the 6 District Councils within the County and Migration Yorkshire. This agreement sets out the commitments regarding refugee resettlement.

 

3)    Subject to on-going funding support the resettlement of a minimum of 35 refugees (persons) between 2021 and 2023/24.

 

Reasons

The number of refugees worldwide is calculated to be the highest ever at 25.9 million and since 2017 refugees have made up almost one per cent of the global population for the first time in modern history. 

 

The Government is committed to support the resettlement of refugees and are launching a new ‘global resettlement scheme’. This report seeks agreement to participate in this scheme and support the resettlement of a minimum of 35 refugees between 2021 and 2023/4 within the Borough.

 

10.

Exclusion of the Public

Section D – Exempt / Confidential Items

The above motion will be considered for the report in this section:

“that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information relating to:

any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority and employees, or officer holders under the authority.”

 

Minutes:

RESOLVED that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information relating to:

any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority and employees, or officer holders under the authority.

 

11.

Future provision of Internal Audit and Counter Fraud Services

To consider the report of the Director (NE) (reference 19/207) attached

 

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 19/207) in respect of the future provision of internal audit and counter-fraud services at the Council.  Members were advised of the strong arguments for the proposals in the report including economies of scale, increased flexibility of staff resources, greater resilience, and the ability to draw on a wider pool of expertise.  The Director, Mr Edwards also assured the meeting that the interests of staff remained paramount in these proposals and consultation with staff would commence following approval of the report’s recommendations.    

RESOLVED that the Cabinet:

(i)           approves the Scarborough Borough Council joining Veritau North Yorkshire (VNY) from April 2020, as a stakeholder, for the future provision of Internal Audit and Counter Fraud Services; and

Subject to the above:

(ii)          Delegates authority to Director (LD) to agree the VNY company articles of association and enter into all necessary arrangements to facilitate the proposal;

(iii)         Appoints Director (NE) to the VNY Board; and 

(iv)         Agrees to investing circa £10k to become an equal shareholder of the VNY company.

 

Reasons

(i)            To enable the Council to provide a resilient and compliant Internal Audit and Counter Fraud service,

(ii)          To agree and enter into any necessary legal agreements,

(iii)         To appoint Director (NE), to the officer led VNY Board, and

(iv)         Invests circa £10k to become an equal shareholder in VNY (The final investment sum will depend upon the value of the company at the time of joining – April 2020).