Agenda and minutes

Cabinet
Tuesday, 11th February, 2020 10.00 am

Venue: Council Chamber - Council Chamber. View directions

Items
No. Item

1.

Declarations of Interest pdf icon PDF 81 KB

Members are reminded of the need to consider whether they have a disclosable pecuniary, prejudicial or other (personal) interest to declare in any items on this agenda.  Details of any interest must be declared at the start of the meeting or as soon as any interest becomes apparent during the meeting.  The attached form must also be completed. Any advice required should ideally be sought before the day of the meeting.

 

Minutes:

No declarations of interest were received.

 

2.

Minutes pdf icon PDF 145 KB

To approve as a correct record and sign the Minutes of the meeting held on 14 January 2020 attached.

Minutes:

RESOLVED that the minutes of the meeting held on 14 January 2020 be approved as a correct record and signed by the Chairman.

 

3.

Public Question Time

Public questions of which due notice has been given and which are relevant to the business of the Cabinet.

Minutes:

The Chairman reported that no public questions had been received.

 

4.

Forward Plan pdf icon PDF 442 KB

To review the Cabinet’s Forward Plan (reference 20/43) attached.

Minutes:

The Cabinet considered the Forward Plan (Reference 20/43).  The Cabinet Member, Councillor Jefferson reported two additions under her portfolio for the May meeting: items on the North Yorkshire Young Persons Homeless Prevention Pathway and on temporary accommodation for homeless people.

RESOLVED that the Forward Plan be approved.

 

5.

Progress of Scrutiny of Executive Decisions

To receive an oral report by the Chief Executive.

Minutes:

Members were advised that there had been no call-ins of executive decisions since the last meeting on 14 January.

 

6.

Draft Financial Strategy 2020-2030 pdf icon PDF 381 KB

To consider the report of the Director (NE) (reference 20/39) attached

 

Additional documents:

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 20/43) in respect of the Council’s draft Financial Strategy 2020-2030.  Introducing the report, the Portfolio Holder, Councillor Jefferson noted that since the presentation of the consultation draft of the Financial Strategy to the Cabinet in January, there had been a series of Member Briefings on the strategy, an ongoing public consultation exercise with responses included in the report, the Audit Committee had considered the Council’s financial resilience and reserves and balances, Members had received training on treasury management, and the Government had announced the final local government finance settlement.  Councillor Jefferson thanked the Director, Mr Edwards and his team for all their work in preparing the budget, and noted that Mr Edwards would be writing to all Members inviting them to arrange to see him and his team should they have any questions about the budget.  Further, a session open to all Members for the same purpose would be arranged on the morning of the Council meeting on 28 February.  Mr Edwards then commented on the report, noting it was still in draft, but that the final local government finance settlement received the previous week, confirmed the provisional settlement, therefore there would be no significant changes to the report to be presented to full Council at the end of the month.  He added that the Council had fared well in the financial resilience test reported to the Audit Committee, with the single note of caution that the balance of the General Fund Reserve which currently stood at £3m, and was expected to reduce by £0.5m in 2020/21, would need to be returned to £3m in the ensuing three years.  Mr Edwards referred to the estimated funding gap of £6.674m for the period 2020/21- 2022/23 and that £3.096m of savings had been proposed for 2020/21, with further savings to be identified through the outcome-based reviews as part of the Building a Better Borough programme.  He noted the substantial work underway to renew the Council’s Capital Strategy, and such significant items of capital expenditure for the year ahead as investment in the Council’s vehicle fleet and disabled facilities grants.  The proposed budget included a 2.1% increase in the Council’s share of the Council Tax which equated to £5 a year for a Band D property.  In reply to Members’ questions and to correct certain misunderstandings about the budget, Mr Edwards confirmed that the Borough Council was the collecting authority for Council Tax on behalf of other preceptors such as the County Council, and retained some 14% share of the Council Tax collected.  Further, the 2.1% increase would apply to all bands of properties.  Councillor Randerson commended the proposed budget, noting the Council’s challenging financial circumstances because of government funding, and that the proposed 2.1% Council Tax increase was justified in securing the continued provision of valuable frontline services.  

RESOLVED that the Cabinet:

 

1)    Note the budget consultation feedback received to date

2)    Note the draft Financial Strategy, which incorporates the draft revenue  ...  view the full minutes text for item 6.

7.

Public Conveniences Strategy pdf icon PDF 385 KB

To consider the report of the Director (NE) (reference 20/41) attached

Additional documents:

Minutes:

The Cabinet considered a report by the Director (NE) (Reference 20/41) in respect of a new Public Conveniences Strategy.  The Portfolio Holder, Councillor Jefferson noted how the strategy sought to improve the standard and quality of public conveniences across the Borough and so contribute to the public health, wellbeing and prosperity of the community.  She commended a very comprehensive report which had been well received by the Overview and Scrutiny Board, and asked when the temporary toilets would return to Marine Drive, and for officers to give consideration to winter seasonal opening, especially on bank holidays, and to the introduction of attended toilets and family tickets in certain locations.  The Operations, Transport and Countryside Manager, Paul Thompson highlighted key aspects of the strategy which represented a step change in the Council’s approach: the recognition that publicly available toilets were now provided by a range of organisations and to try to increase access to these facilities; new aims, guiding principles and a ten year capital investment plan totalling £1.8m with £1.1m allocated for 2020/21 to address specific priorities; and decision-making tools to consider proposals for new facilities.  On behalf of the Tourism Advisory Board, Councillor Colling then put a further three questions in respect of disabled access, digital signposting using apps and contactless payments.  In response to the questions, Mr Thompson confirmed that the infrastructure was now in place to re-open the temporary facilities on Marine Drive in time for the summer season; following implementation of the investment programme, yes the Council would be able to introduce winter opening; subject to additional revenue costs, yes, the Council would introduce attendants for busy toilets at peak times; yes, the Radar key provided free access to disabled people and families, and the Council was committed to improving access further, including a new Changing Places toilet at St Nicholas Gardens; yes, digital signposting was part of the strategy; and following a change in legislation, technical issues preventing the introduction of contactless payments in the Council’s public conveniences had now been resolved.  The Chairman and other Cabinet Members commended the report to secure long-term improvements to public toilets, including greater accessibility.

RESOLVED that the Cabinet approves:

 

a)    The adoption of the Public Convenience Strategy.

 

b)    The inclusion of £1.1m within the 2020/21 Budget, to fund the immediate improvements to the Public Conveniences (1-2 years). (To be considered by Council at its meeting on the 28 February 2020).

 

c)     A bid to the Council’s Capital Strategy for a further £700k to fund the remaining improvements to the Public Convenience provision over the period of the Strategy, and  

 

d)    Subject to Council approving the Budget, delegate responsibility to Director (NE) to tender and enter into external contracts to deliver the improvement works.

 

Reasons

The new strategy provides a framework to facilitate the provision of high quality public toilets throughout the Borough.

 

8.

The UK Living Wage Campaign - Wealth Building Strategy pdf icon PDF 306 KB

To consider the report of the Director (RB) (reference 20/42) attached

 

Minutes:

The Cabinet considered a report by the Director (RB) (Reference 20/42) seeking accreditation with the Living Wage Foundation and the development of a local Living Wage sign up campaign.  The Portfolio Holder, Councillor Colling introduced the report noting the relatively low unemployment rate in the Borough, but the significantly higher number of jobs paid below the UK Living Wage, 37% for Scarborough compared to the YNYER Local Enterprise Partnership area average of 28%. There were 49,800 people employed across the Council area meaning approximately 18,426 jobs were paid below the UK Living Wage hourly rate.  Scarborough Citizens Advice had cited that at least 41% of their employed clients claimed in work benefits.  Councillor Colling looked forward to the Council becoming an accredited UK Living Wage employer, and then taking the further step of promoting the benefits of paying the UK Living Wage to the rest of the Borough.  The Chairman and other Members of the Cabinet commended Councillor Colling for her work in advancing this agenda to bring greater prosperity to the Borough.

RESOLVED that the Cabinet:

  1. approve the Council registering with the Living Wage Foundation and becoming an accredited UK Living Wage employer.
  2. agree for the Council to take the lead on developing a local Living Wage sign up campaign.

 

Reasons

This report details Scarborough’s position as the area with the highest number of jobs paid below the UK Living Wage in the region. It recommends accreditation with the Living Wage Foundation and wider promotion of the scheme to local employers as a means to support residents out of poverty and reduce the dependence on in work benefits in line with the aspiration of inclusive growth outlined in the ‘Building a Better Borough’ Programme.

 

9.

Exclusion of the Public

Section 4 – Exempt/Confidential Appendices

The reports in this section of the agenda have been written so that as much as possible can be discussed in public but it may become necessary to discuss the appendices and therefore the following motion will be considered:

 

“that in accordance with Section 100A(4) of the Local Government Act 1972 (and subject to consideration of the public interest under Paragraph 10 of Part 2 of Schedule 12A of the Act) the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information (as defined in Part 1 of Schedule 12A of the Act), namely information;

(a) relating to any individual;

(b) which is likely to reveal the identity of an individual; and/or

(c) relating to the financial or business affairs of any particular person (including the authority holding that information)”.

 

Minutes:

The Chairman noted that the remaining report on the agenda included a private and confidential appendix which might necessitate moving into private session should Members wish to discuss the sensitive information therein.  In the event, the item was considered in public.

 

 

10.

Former Futurist site - External Review pdf icon PDF 450 KB

To consider the report of the Chief Executive (reference 20/37) attached

 

Minutes:

The Cabinet considered a report by the Chief Executive (Reference 20/37) in respect of an external review of the former Futurist site.  The Chairman introduced the report recalling his opposition to the Council’s decision in January 2017 to approve the allocation of £4m for the demolition of the Futurist Theatre and adjoining buildings and the stabilisation of the cliff.  At that meeting, he had cited a range of concerns, in particular the lack of information before Members, including no clear proposals for the site; no technical reports; no sight of any agreement with Flamingoland just a statement of their strong commitment to the scheme; no indication of pre-planning work; no evidence of recent communications with residents; and no evidence of how the scheme would kick start the regeneration of the wider area; and most importantly, no indication of what return the Council would obtain for the proposed £4m investment.  Following his election as Leader in May, Councillor Siddons had put forward the case for a review of this decision, but it was important to have the evidence checked by commissioning the independent review outlined in the report.  The review had adopted a standardised methodology, structured in accordance with HM Treasury's 'Five Case' model, (typically used in relation to major capital schemes), in order to objectively examine the Strategic, Commercial, Economic, Financial and Management cases underpinning the development project.  The Chairman commented that this analysis supported his view expressed in January 2017 that the decision had been made without appropriate or adequate information and without proper consideration of the town and Borough’s economic future.  He noted in more detail how the strategic case and economic case for the development had both scored ‘red’ whilst the financial case and management case had both scored ‘amber’ – only the commercial case had scored ‘green’.  Councillor Siddons then outlined the report’s recommendations to help address the shortcomings identified in the report.  When this work was done, Flamingoland as the preferred bidder would then be asked how their proposals could contribute to the new vision for this site. 

RESOLVED that the Cabinet:

i.        notes and endorses the findings of the project review and assessment undertaken in respect of the former Futurist site development proposals;

ii.        approves the recommendations of the review and assessment and tasks the Chief Executive with conducting a review of the Council’s current project management procedures to take into account these recommendations;

iii.       approves the establishment of a collaborative cross party task and finish group, to undertake a facilitated visioning exercise to achieve clarity around the Council's  strategic vision and priorities for the development of the site, in order to better inform the Council’s ongoing negotiations with the Council’s preferred bidder, Flamingoland;

iv.       notes that a further report will be brought to Cabinet at the conclusion of this visioning exercise, setting out the recommendations of the task and finish group;

v.       approves the continuation of open dialogue in good faith with Flamingoland, to ensure that as the Council’s preferred bidder they are  ...  view the full minutes text for item 10.

Changes to the Cabinet

The Chairman announced that with effect from 1 March 2020, three new Members would join his Cabinet: Councillors Donohue-Moncrieff, Kershaw and Carl Maw.